Office Administrator
2 days ago
**OfficeAdministrator**
- £25,000 - £26,000 per annum dependent on experience
- **Part-Time - P er Rota**:
- 20 hours per week
- Enfield, Chase Side EN2
**Benefits & Reward**
- Employee Assistance Programme via Bupa Healthcare
- Auto-enrolment pension via Nest
- High-street & online discounts via Blue Light card
- Company events, days/nights out etc.
- Casual dress
- 20 days annual leave entitlement
**Core Purpose**
- Provide a full office administration and payroll service for all employees and management
- Act as the main point of contact for all administration/payroll enquiries
- Ensure Company is Health & Safety compliant, and records are accurately maintained
**Main Responsibilities**:
Payroll and Pension
- Add monthly new starters to payroll and NEST pension
- Manage end-to-end payroll process for two Companies, including processing payroll, RTI submissions, calculating SSP, SMP, SPP, issuing P60s and P45’s
- Managing auto-enrolment pension
Facilities and Maintenance
- Managing general upkeep and maintenance of Head Office and Supported Living Services, such as cleaning, pest control, security, AC and heating systems, electrical safety etc.
- Assisting in opening new services by arranging essential facilities, setting up office spaces and ordering items for Supported Living flats such as medication cabinets, beds, blinds etc.
- Managing the company’s fleet of vans (insurance renewal, tax, MOT, Dart, and congestion charge accounts
- Working closely with remote IT department, ensuring IT systems are fully operating
- Overseeing the effective running of the Head Office, including stationery and supplies order, liaising with a landlord, maintaining software/subscription renewals
- First point of contact for visitors, contractors, and suppliers
- Project managing and supervising the maintenance team
Health & Safety
- Organising Fire Risk Assessments, PAT Testing, EICP, ECP certificates and fire extinguisher servicing for Support Living Services and Head Office
- Ordering PPE supplies, COVID-19 testing equipment for services regular testing
General Administration
- Providing PA and administrative support to the Managing Director
- Printing, scanning, shredding and other standard administrative duties
- Implementing new procedures and policies for the office
**Additional Responsibilities**
- Undertake other activities identified from time to time commensurate with the level of the post
- Maintain own continuing professional development, keeping up to date with legal requirements and developments
- Maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with the UK GDPR
**Person Specification**
- Essential_
**Education, Training and Qualifications**
- Formal education to at least GCSE level (including GCSE Maths and English to grade C, or equivalent).
- Level 2 AAT
- Desirable_
- Any additional qualifications around processing payroll
**Skills and Competencies**
- Essential_
- Excellent IT skills
- Word Processing
- Zoom OR Teams
- Databases
- Strong organisational and prioritisation skills to manage own workload to meet deadlines.
- Good customer care skills
- Desirable_
- Understanding of data protection within employment
- Familiarity with Bright Pay and NEST Pensions or similar systems
**Experience**
- Essential_
- At least a year’s experience working in an Office Administration/Payroll role.
- At least 6 months of experience in processing payroll to be confident enough to manage and process two payroll**s**:
- Desirable_
- Working within the Health & Social Care sector.
**Personal Attributes and Abilities**
- Essential_
- Able to learn systems and processes quickly.
- High levels of attention to detail and accuracy in administration and database work.
- Discretion and the ability to deal with confidential information appropriately.
- Able to work effectively when unsupervised.
- Personal resilience and the capacity to work effectively and stay calm under pressure.
- Comfortable working with managers and employees to solve problems.
HERO Recruitment is an Equal Opportunities Employer and acts as both an Employment Business and Employment Agency
interested?
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