Facilities Lead

2 weeks ago

Edinburgh, United Kingdom Children's Hospices Across Scotland Full time

**Are you an experienced in facilities? We are looking for a Facilities Lead to join our dynamic team of professionals.**

At CHAS, we provide unwavering care across homes, hospices, and hospitals for children who may die young. We create moments of joy and support families at every step on this hardest of journeys.

**The Role**

Children’s Hospices Across Scotland is seeking a dedicated and experienced Facilities Lead to ensure the smooth operation of our facilities across CHAS. Collaborating closely with the Head of Estates and Facilities, you will be responsible for implementing best value procurement practices and ensuring services are well-coordinated, meeting agreed service levels, and staying within budget. As the Facilities Lead, you will play a crucial role in providing effective site management for CHAS office sites. Understanding the needs of our staff, you will create high-functioning, flexible spaces that foster creativity.

**Key Responsibilities**:

- Procure services and manage contracts, ensuring they meet our high standards while staying within budget.
- Oversee contractors and suppliers, maintaining quality standards in alignment with our Quality Management procedures.
- Set up and ensure ongoing maintenance of the Facilities Management System (Sentinel) specific modules including Facilities Helpdesk/Planned Preventative Maintenance Planner/ Asset Inventory/ Sub-Contractor Management
- Develop and manage the Facilities Management budget and plan for future investments.
- Coordinate and report on facilities management activities both internally and externally.
- Support site management of CHAS offices, creating high-functioning, flexible spaces that foster creativity.
- Ensure compliance with legislative and legal requirements across our property portfolio.

**The Specifics**
- Main Tasks:_
- Review service contracts to ensure quality and compliance, identifying opportunities for improvements in procurement.
- Assist in planning and executing contractor work on CHAS sites, prioritising safety and budget considerations.
- Maintain supplier and contractor risk assessments and method statements.
- Monitor and implement the annual Planned Preventative Maintenance schedule.
- Coordinate routine maintenance and compliance activities to meet regulatory requirements.
- Key Decisions:_
- Work autonomously, prioritising workload and recommend alternative procurement routes for better value and quality.
- Provide project support and recommendations for office property projects.
- Research, evaluate, and review sub-contractors and suppliers.
- Foster positive relationships with external suppliers and service providers.
- Communication:_
- Regularly communicate with the wider team, suppliers, and staff on facilities and property management.
- Employ proactive verbal and written communication, data analysis, and reporting.
- Maintain frequent communication with sub-contractors/suppliers and potential suppliers for procurement and contract management.
- Collaborate with external consultants and professional services organisations.

**About you**

We are seeking a highly experienced and proactive Facilities Lead with a diploma-level education or equivalent vocational training, and a minimum of 5 years of industry experience. Additionally, we value a strong track record in coordinating facilities management and property services within a multi-site environment.

Your practical knowledge of building management compliance and health & safety legislation, combined with excellent proficiency in Microsoft Office suite packages and adaptability to other software, will be invaluable in this role. As a highly organised individual with excellent analytical and problem-solving skills, you will robustly manage facilities services budgets, prioritise effectively, and efficiently plan workloads across the team, effectively handling complex issues simultaneously.

Your outstanding communication and collaboration abilities will foster a positive and flexible approach to thrive in our constantly changing environment. If you are driven by a strong work ethic and have a passion for creating impactful experiences for children and families, join our compassionate team at CHAS and make a difference to the lives of those we care for.

As a Facilities Lead, your expertise in office management will be invaluable in overseeing the daily operations of our facilities. You will work within a Facilities and Property function, handling competing demands and interruptions, all while skilfully prioritising workloads to maintain efficiency.

Your experience in multisite, remote site support delivery will be essential as you manage and support various locations across CHAS. Your knowledge of procurement practices and procedures will contribute to the cost-effective and seamless functioning of our organisation.

With a background in formulating policies and procedures, you will establish best practices that align with CHAS's mission and

  • Facilities Manager

    2 weeks ago

    Edinburgh, United Kingdom Resourcing Group Full time

    Position Title: Facilities ManagerWe are seeking a highly skilled and experienced Facilities Manager to oversee all aspects of our data centre operations. The Facilities Manager will be responsible for leading and managing our Data Centre Services (DCS) team, as well as the Mechanical & Electrical (M&E) team members onsite.Key Responsibilities:- Provide...

  • Facilities Manager

    4 weeks ago

    Edinburgh, United Kingdom Resourcing Group Full time

    Position Title: Facilities Manager We are seeking a highly skilled and experienced Facilities Manager to oversee all aspects of our data centre operations. The Facilities Manager will be responsible for leading and managing our Data Centre Services (DCS) team, as well as the Mechanical & Electrical (M&E) team members onsite. Key Responsibilities: - Provide...

  • Facilities Assistant

    4 weeks ago

    Edinburgh, United Kingdom Signature Full time

    Are you looking for an opportunity where you will play a key part in delivering amazing customer experience? Are you outgoing, super organised, friendly, fun and know what GREAT service looks like? Do you enjoy a role that isn't desk based 100% of the time, and enjoy getting your steps in at the office? Do you enjoy being the centre of attention and love...

  • Facilities Assistant

    4 weeks ago

    Edinburgh, United Kingdom Signature Full time

    Are you looking for an opportunity where you will play a key part in delivering amazing customer experience? Are you outgoing, super organised, friendly, fun and know what GREAT service looks like? Do you enjoy a role that isn't desk based 100% of the time, and enjoy getting your steps in at the office? Do you enjoy being the centre of attention and love...

  • Temporary Facilities Officer Temporary Facilities Officer

    2 weeks ago

    Edinburgh, United Kingdom Hays Construction and Property Full time

    H&S/Facilities officer required to support leading Autism charity based across Edinburgh - (21 Hours per week) You will join a leading charity based across Edinburgh that supports adults with Autism. The charity occupies a variety of buildings and homes via Housing associations and local government. These buildings may both house and facilitate supported...

  • Temporary Facilities Officer Temporary Facilities Officer

    2 days ago

    Edinburgh, United Kingdom Hays Construction and Property Full time

    H&S/Facilities officer required to support leading Autism charity based across Edinburgh - (21 Hours per week) You will join a leading charity based across Edinburgh that supports adults with Autism. The charity occupies a variety of buildings and homes via Housing associations and local government. These buildings may both house and facilitate supported...

  • Facilities Manager

    3 weeks ago

    Edinburgh, United Kingdom Resourcing Group Full time

    Position Title: Facilities Manager We are seeking a highly skilled and experienced Facilities Manager to oversee all aspects of our data centre operations. The Facilities Manager will be responsible for leading and managing our Data Centre Services (DCS) team, as well as the Mechanical & Electrical (M&E) team members onsite. Key Responsibilities: -...

  • Facilities Manager

    3 weeks ago

    Edinburgh, United Kingdom Resourcing Group Full time

    Position Title: Facilities ManagerWe are seeking a highly skilled and experienced Facilities Manager to oversee all aspects of our data centre operations. The Facilities Manager will be responsible for leading and managing our Data Centre Services (DCS) team, as well as the Mechanical & Electrical (M&E) team members onsite.Key Responsibilities:- Provide...

  • Facilities Coordinator

    1 week ago

    Edinburgh, United Kingdom Roslin Cell Therapies Limited Full time

    Location: Edinburgh Who are we? We are RoslinCT, a world-leading cell and gene therapy contract development and manufacturing organisation creating cutting-edge therapies that change people’s lives. Collaborative, dedicated and talented people are the backbone of our culture, working both autonomously and in driven teams to make life-changing products...

  • Facilities Officer

    3 days ago

    Edinburgh, United Kingdom Hays Full time

    H&S/Facilities officer required to support leading Autism charity based across Edinburgh - (21 Hours per week) You will join a leading charity based across Edinburgh that supports adults with Autism. The charity occupies a variety of buildings and homes via Housing associations and local government. These buildings may both house and facilitate supported...

  • Senior Facilities Engineer

    4 weeks ago

    Edinburgh, United Kingdom Hyper Recruitment Solutions Full time

    Are you an Engineering Manager with a background in the Life Science and Biopharmaceutical sector? Are you still keen to remain hands-on in your next position? If so, we have an exciting opportunity for a Site Facilities Engineer to run the facilities management operations at a brand new state of the art biopharmaceutical production facility based in...

  • Facilities Technician Edinburgh

    5 days ago

    Edinburgh, United Kingdom Rise Technical Recruitment Limited Full time

    Facilities Technician £25,000-£33,000 + Excellent Training + Career Progression + Optional Overtime at Boosted Rate + 10% Bonus Edinburgh Are you a Facilities or Maintenance Technician looking for the opportunity to undertake a tailored training programme before beginning in a role that will offer you excellent progression options, and allow you to...

  • Facilities Assistant Temp or Perm

    3 weeks ago

    Edinburgh, United Kingdom Office Angels Full time

    Our client, a leading legal organisation based in Edinburgh, is seeking a dedicated Facilities Assistant to join their team on a part-time, permanent basis. Monday to Friday, 7:30am-11:30am - fully based in the office Assisting the Facilities Team Manager in ensuring efficient management of core office facilities and print/mail processes. Coordinating...

  • Facilities Administrator

    1 week ago

    Edinburgh, United Kingdom Roslin Cell Therapies Limited Full time

    We are RoslinCT, a world-leading cell and gene therapy contract development and manufacturing organisation creating cutting-edge therapies that change people’s lives. Collaborative, dedicated and talented people are the backbone of our culture, working both autonomously and in driven teams to make life-changing products utilising ground-breaking science....

  • Facilities Management Business Manager

    2 weeks ago

    Edinburgh, United Kingdom Hays Full time

    Your new company operates within the Public Sector and serves as a global Christian church and registered charity. You will be joining a care team within a care home as the Business and Facilities Manager. The role of a Business and Facilities Manager will be to ensure that the home delivers excellent administration in relation to residents and the...

  • Office and Facilities Manager

    4 weeks ago

    Edinburgh, United Kingdom Inflexion Full time

    Office and Facilities Manager Inflexion is a leading mid-market Private Equity firm, investing in high growth, entrepreneurial businesses. Our funds invest across a variety of sectors from offices in London, Manchester, Amsterdam, Sweden, and Germany. We currently have an excellent opportunity for an experienced facilities/office manager to join our...

  • Facilities Administrator

    3 weeks ago

    Edinburgh, United Kingdom Resourcing Group Full time

    Position Title: Facilities Manager We are seeking a highly skilled and experienced Facilities Manager to oversee all aspects of our data centre operations. The Facilities Manager will be responsible for leading and managing our Data Centre Services (DCS) team, as well as the Mechanical & Electrical (M&E) team members onsite. Provide effective people...

  • Facilities Assistant

    3 weeks ago

    Edinburgh, United Kingdom Sodexo Full time

    Job Introduction We currently have an opportunity for casual staff to join our amazing team. This is a great opportunity for driven individuals to succeed in a fast and innovative catering facility. A need for outstanding customer focused individuals to join a world leading food and facilities management company, which can...

  • Regional Head of Facilities, Emea

    2 days ago

    Edinburgh, United Kingdom Wood Mackenzie Full time

    Company Description We help the world see new possibilities and inspire change for better tomorrows. Our analytic solutions bridge content, data, and analytics to help business, people, and society become stronger, more resilient, and sustainable. **Job Description**: The role holder will be responsible for direct line management of all Office Managers and...

  • Helpdesk Manager

    4 weeks ago

    Edinburgh, United Kingdom 615 Recruitment Full time

    Job Title: Facilities Manager Role Summary: You will join one of the UK's leading managing agents as a Facilities Manager at Edinburgh Technopole Science Park. You'll work closely with the Client Director to ensure exceptional management of the campus, providing top-notch service to occupiers and clients. Your role involves overseeing all operations,...