Executive Assistant to The Director

1 month ago

Cambridge, United Kingdom Wellcome Sanger Institute Full time

Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity's greatest challenges.

A new opportunity has arisen in our Director's Office for an **Executive Assistant to the Director** to join our team.

This is an exciting time to join the Institute. Our new Director, Matt Hurles, took up position in May, and the Institute is undergoing a period of transformation as the wider Wellcome Genome Campus expands

**About the role**:
You will independently lead the day-to-day operations of the Director's Office and provide first class executive administration support to help the Director deliver on his priorities. You will:

- Provide informed opinion, and independent decision making (within agreed parameters) to help the Director's decision making for all diary, inbox and logistical matters, which are critical to the delivery of his new strategy for the Institute.
- Lead and own delivery of a high level, independent business management function for the Institute's decision-making Board and its sub-committees.
- Experienced in managing and driving Principal priority list(s), making sure actions are appropriately progressed, responses to specific requests are co-ordinated and all deadlines are met.
- Lead, design and deliver the Institute's annual strategic events programme, acting as a figurehead for the Director's Office, and using knowledge of the organisations networks to optimise delivery of this programme.
- Support the Chief of Staff with informed opinion and advice on the strategic functioning of the Director's Office, by using continuous improvement methodologies to drive administrative process change.
- Facilitate communication and decision-making from the Director's office to the organisation.

**About You**:
You will be an experienced Executive Assistant used to working in a fast paced environment. Highly organised, efficient, self-motivated, energetic and able to work independently.

You will need to be adept at building a wide range of relationships at all levels; diplomatic, tactful, discrete and comfortable in dealing with sensitive matters.

**Essential Skills**:
**Technical skills and experience**:

- Experience of providing independent high quality and comprehensive Executive Assistant service to CEO level or equivalent including autonomously managing and maintaining a complex and fast moving diary and inbox management.
- Using sound judgement to resolve conflicts and competing priorities in real time.
- Qualification or equivalent experience of providing business management to a range of decision making boards
- Awareness of how a Director's priorities link to strategy and its delivery.
- Lead on the planning and execution of major events across multiple stakeholders.

**Skills and Competencies**:

- Evidence of working autonomously in the delivery of an Executive Administrative service, without day to day supervision
- Evidence of managing organisational decision making boards to a high level
- The ability to communicate effectively at all levels
- Build and maintain working relationships. High level of influencing and negotiating skills with senior staff
- Experience of working in a constantly changing environment
- Demonstrates good networking skills, building networks and alliances across the Institute and outwards.
- Commitment to Equality, Diversity and Inclusion

**About Us**:
The Director's Office supports the Director in the development, communication and implementation of the Sanger Institute's organisational strategy and manages the interfaces within support functions in operationalising the strategy.

**Other Information**:

- Salary in the region of £49000 to £56000
- Job Family: Administrative Support & Management - G1

**Working at Wellcome Sanger**:
Our flexible-hybrid working environment is designed to support a healthy work-life balance. This means you can work flexibly with a combination of working from home, and working from our Campus to allow you to focus on being productive and part of the team while enjoying the benefits of working flexibly.

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That's why we're committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

**Our Benefits**:
We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

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