HR Administrator

5 months ago

Wirral, United Kingdom Claire House Full time

1.MAIN PURPOSE OF THE JOB To contribute to a comprehensive HR administration service across Claire House which supports the People Team and overall Claire House strategic plans. The first point of contact for all HR enquiries, triaging requests and escalating, as needed. To process staff data changes in line with Claire House policies and procedures ensuring that these are accurately recorded on Select HR as they occur and support the activities of the monthly payroll cycle to agreed standards and HRMC regulations. To deal with routine HR enquiries while accurately maintaining employee files and systems ensuring documents, records and databases are up to date and managed in an accurate and systematic manner adhering to Information Governance principles and Data Protection guidelines.

To support in the administration and delivery of Claire House Learning and Development initiatives and Recruitment processes. 2 POSITION IN ORGANISATION The post holder will report to the People Partner (Operational and Policy) and work flexibly within a small HR team consisting of paid staff and external service providers. The post holder will work closely with and support those responsible for the management of the Select HR and Select Pay databases. The post holder will work cross organizationally, liaising with staff and managers at all levels/areas of the charity.

**3 SCOPE OF JOB**: To provide operational, administrative and systems support for the Human Resources function. The first point of contact for all HR enquiries, triaging requests and escalating, as needed. To proactively lead on the monthly processing of payroll, liaising with managers across the organization to ensure accuracy. To maintain accurate employee records that comply with Data Protection guidelines and Claire House policies and procedures.

To provide generalist and routine HR advice, guidance and support to managers and staff. To provide administration support to the People Partner (Talent Acquisition/Learning & Development) To contribute to and deliver the HR training plans for Claire House. To support all administration related to Claire House recruitment processes including supporting the development of job adverts, arranging interviews and onboarding. To routinely prepare accurate HR reports.

4 DIMENSIONS & LIMITS OF AUTHORITY The jobholder will operate within a predetermined HR budget working to appropriate guidelines and principles. 5 QUALIFICATIONS & SKILLS LEVEL CIPD Level 3 or equivalent experience Educated to G.C.S.E Level standard with Grade C Maths and English or equivalent IT literate with strong keyboard and data entry skills; possessing a working knowledge of Microsoft Word, Excel and Outlook as well as having experience of using a database system for entering and retrieval of information. Work in a flexible/collaborative style and be highly organised in approach to workload. Capable of gathering, organizing and managing information with mínimal supervision.

Able to meet strict deadlines, with a high level of accuracy and excellent attention to detail. Be reliable with a professional attitude, and be able to work well as part of a team. Previous experience working within an HR administration environment. Previous experience using HR Information Systems or HR Management Systems.

Previous experience of processing payroll is advantageous. PART 2: DUTIES & KEY RESPONSIBILITIES Business Partnering To provide general and routine, advice and guidance to employees and line managers in line with current employment law practice and Claire House policies and procedures. To work as closely with those who manage Select HR/Select Pay. To work cross organizationally, liaising with staff and managers at all levels/areas of the charity.

Learning and Development Assist with the organization, delivery and administration of training sessions for staff and volunteers. To provide administration support to the People Partner (Talent Acquisition & Learning & Development)Information Management Data inputting into the Select HR system including private and confidential employee information. Maintain the accuracy of the Select HR system with new entrants, leavers and other employee changes and action. Upload new starter documents required by the Finance team for processing payroll.

Ensure that Health & Safety, Training and Equal Opportunity records are maintained to required standards. To routinely prepare accurate HR reports.Transactional Activities General administration duties. Handle confidential and sensitive information. Organize HR activities and maintain up to date records.

Type and process standard HR documents. Deal with external requests for statistical information. Prepare responses for third party information requests. Support the recruitment and onboarding process.

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