Admin Support Apprentice

1 month ago


Aberdeen, United Kingdom QA Apprenticeships Full time

**About Helix Energy Solutions**

Helix Energy Solutions are an international offshore energy company that provides specialty services to the offshore energy industry, with a focus on well intervention, robotics and full-field decommissioning operations.

They are looking to bring in a Admin Support Apprentice to their growing team in Aberdeen, if you have a passion for Administration this could the one that could be for you to kickstart your career

**Duties & Responsibilities**:

- Preparing documentations and formatting as required using Word
- Distribution of documents and reports as requested
- Recording, typing and distribution of minutes of meetings when requested with using WORD.
- Booking onshore personnel’s’ travel and accommodation
- Keeping diaries and track of management movements for holidays, meetings etc
- Organising conferences/meetings either in or out of house
- Organising catering for the above when required
- Preparation of any presentation/meeting materials
- Filing, Archiving and Photocopying as required
- Updating Department CV’s
- Dealing with any other ad-hoc administration needs

**Reception**
- Greeting all visitors on arrival, ensuring they sign in accordingly & advising the person who they are to meet with on their arrival
- Switchboard Operation (answering & transferring telephone calls)
- Taking and distributing messages
- Making tannoy announcements as required
- Sorting all incoming mail & courier packages
- Franking outgoing mail for afternoon collection & preparing all courier paperwork
- Opening all invoices & date stamping them
- Managing stationary stocks and ordering supplies as and when required

**Facilities**
- Deputise for the Facilities Coordinator, carrying out building inductions as required.

**Required Skills/Qualities**:

- Excellent oral and written communication skills
- Excellent organisation skills
- Knowledge of Microsoft Word / Excel / Outlook essential
- Proven ability to remain calm and professional when dealing with various priorities

**Additional Information**:

- Salary: £14,000 - £15,000
- Hours of work: 37.5 hours - Mon - Friday 8.30am - 5pm. There is some flexibility in the start and finish times.

**Benefits**: Pension scheme, Company Sick Pay, Private Medical Insurance (if insurance terms are met), Dental Insurance, 25 days annual leave + 7 fixed public holidays

**Important Information**

“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.”



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