Facilities Coordinator

3 weeks ago

London, United Kingdom Synnovis Full time

We are currently seeking a dynamic Facilities Coordinator to join our team. In this role, you will be responsible for supporting the implementation of Facilities services across the business.

You will play a key role in collating, reporting, and auditing activities to meet the needs and requirements of our contracts.

As the Facilities Coordinator, you will engage with our operational sites, addressing any issues or concerns through appropriate escalation channels to ensure that all routine administrative tasks are performed effectively.

This is a great opportunity for you to be involved in an evolving service, contributing to the service optimisation, and driving project implementation. Reporting to the Associate Facilities Manager, you will join a growing team that is expanding and making a real difference. The responsibilities of this role are diverse, so experience in juggling multiple tasks is crucial.

Routine travel to other Synnovis sites to meet with stakeholders and/or suppliers will be required. Where you will maintain effective relationships with internal and external stakeholders and ensure compliance with regulatory requirements. This would involve supporting the implementation of Facilities services across the business, providing backup and support to the Associate Facilities Manager, and engaging with operational sites to address any issues or concerns through appropriate escalation channels.

Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London.

The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services.

The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers.

Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, IT, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from London Bridge station you will have easy access to the vibrant Borough Market, Bermondsey High Street and close links to mainline stations.

Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependant on your availability and location.

For our Permanent workforce we offer a competitive benefits package. As well as offering competitive salaries, all employees are also entitled to:

- Contributory pension scheme
- Generous annual leave entitlement
- Pay progression based on performance
- Annual incentive plan for all employees
- Ground breaking personal development opportunities

Duties & Responsibilities
- Assist with technical requirements for maintenance and investigation of reported damage and defects.
- Monitoring vendor performance against established KPI’s, SLA’s and task resolution priorities.
- Assist in the development of the IT asset system to record all works to property assets.
- Prepare and provide data reports and information to senior managers as required.
- Check accounts for purchases made and provide information for budgetary control.
- Responsible for producing regular reports and updates on contractor performance and data processing.
- Contribute to creating and reviewing standard operating procedures for the delivery of services.
- Ensure effective risk management in accordance with corporate strategies and plans.
- Ensure accurate and appropriate data processing and compliance with policies and procedures.
- Support all enquiries with Synnovis repairs and maintenance activity and serve as point of contact for facility/equipment issues.
- Maintain an accurate inventory of all equipment and supplies for building maintenance and repair.
- Supporting the implementation of Facilities services across the business.
- Dealing with any shortfalls in service delivery in a timely and effective manner through effective contract management.
- Attend facilities-related meetings and serve on various committees, projects, and programs within the organisation
- Collating, reporting, and auditing activities to meet the needs and requirements of contracts.
- Providing support to the Associate Facilities Manager in facilitating successful and productive working relationships between all key stakeholders, end-users, and service providers.
- Engaging with operational sites, addressing any issues or concerns through appropriate escalation channels to ensure that all routine administrative tasks are performed efficiently and effectively.
- Conduct periodic inspections of facilities to identify potential problems and develop solutions to ensure compliance with Health & Safety Regulation
- Develop and implemen

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