Administrator Team Lead

2 weeks ago


London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

An exciting opportunity has arisen within the Integrated Local Services directorate for a full
- time Administrator Team Lead on a secondment.

The Community Tuberculosis Team (CTT) works across Lambeth, Southwark and Lewisham providing care to clients with known or potential Tuberculosis (TB). As part of the specialist nursing teams, we also link with the Public Health Team in the local Health Protection Agency. We are based in each of the four local hospitals: Guy's & St Thomas’s Foundation Trust King's College Hospital University Hospital, Lewisham

It covers all localities across Lambeth, Southwark and Lewisham Staff work across the service with opportunities to spend time in acute and other community settings to deliver safe, high quality acute care - which embraces the6Cs: Care, Compassion, Competence, Communication, Courage and Commitment
- Main Duties
- Lead the provision of a high quality, comprehensive and efficient administrative service.
- Organise and administer meetings, taking comprehensive minutes and ensuring timely dispatch of papers, highlighting actions.
- Provide PA support including diary management and arranging meetings and appointments via the calendar system with both external and internal personnel.
- Responsible for the day-to-day management of the team and ensure that that staff are managed in line with Trust Policies.
- Review and report on staff performance, working with individuals to set clear standards and objectives, identifying training and development needs as well as performance/conduct issues as appropriate.
- Motivate and support staff so that they understand the objectives of the service within which they work and are able to maximise their contribution to the highest standard of patient care.
- Prepare and produce reports/spreadsheets, presentations and other documents as requested using the format required by the team.
- Prepare acknowledgement letters and draft replies where required.
- Make travel arrangements, booking venues and catering arrangements for meetings and conferences.
- Provide dictation and typing services, including audio and direct dictation when required.
- Cover full PA and secretarial support to named individuals when required.
- Support in the implementation of projects, with mínimal supervision to agreed goals and agreed timescales.

The Integrated Local Services directorate within this clinical group provides a range of community and inpatient health services for adults within the communities of Lambeth and Southwark, with some services also provided in Lewisham. Our hospital-based inpatient and outpatient services provide care for adults from across the region.

The Nursing Specialist Teams is made up of teams working across Lambeth, Southwark and Lewisham. It provides health care to marginalised people who may not have equitable access to health services and who, compounded by deprivation, suffer disproportionate amounts of ill health, in addition to poor physical/mental health, high rates of airborne disease (TB), high rates of blood borne viruses (hepatitis/HIV) and those with unusual haemoglobin type.

The duties and responsibilities listed below are representative of the Administrator Team Lead role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative and managerial duties and responsibilities commensurate with the level of the post, to support the smooth running of the service.



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