It/admin/support Worker

1 week ago

Chesterfield, United Kingdom Our Vision Our Future Full time

Our Vision Our Future

IT/Admin/Support Worker

Based at Chesterfield Ragged School, Markham Road, Chesterfield, Derbyshire S40 1TA

Also some working in the community, around Derbyshire, further afield and from home.

This post is for 12 months with the possibility of extending, depending on funding.

This post is for 24 hours per week worked over 3 days with some flexibility to accommodate some evening and weekend work.

Generally, we work Mondays, Wednesdays, and Fridays.

Full time equivalent: £23,657 (same as DCC Grade 8 Point 12 £12.26 per hour)

Pension In line with current workplace pension requirements.

Probation Period 6 months from start date.

Start Date ASAP Subject to references and DBS check..

Responsible to Our Vision Our Future’s Management Committee, supported by our Project Coordinator.

Our Vision Our Future is a Self-Advocacy/Self-Help Group run by and for adults with learning disabilities, based in Chesterfield for people in Derbyshire. We have been providing a service for 30 years. We are a User-Led Third Sector Unincorporated Voluntary Organisation. We are a registered charity. We were recently awarded the Queens Award for Voluntary Service.

To do well in this role you need to take time to get to know our members and understand how our organisation works and the services we offer.
We offer a safe place 2 times a week (Mondays and Wednesdays) for members to meet, make friends and take part in activities. Our committee meet every Friday to get jobs done and for meetings. Our members are fully involved in the running of their group. They take part in various activities/events and enjoy the responsibility of jobs in the office achieving a great deal of confidence, self-esteem and independence.

**Role and Responsibilities**

**Admin**
- Complete our weekly accounts using Excel and accountancy software Dext and Quickbooks. Present to the community accounting service (Mark Newey) at the end of each year.
- Support our Treasurer to present the accounts in an accessible way (use of easy read) at our AGM
- Liaise with our payroll service Velocity and Brightpay App regarding workers’ pay.
- Responsible for Pensions (NEST and Pensions Regulator)
- Support with our Annual Report

**IT Support**
- Support members to use and promote OVOF through IT and social media.
- Regularly update shared files - we use Dropbox to store and share files.
- Help workers and members with any IT related issues.
- Maintain IT infrastructure (3 Laptops, 3 tablets, 2 PCs 1 smart TV, Alexa)
- Assist in purchase of any new or required IT equipment.
- Instruct members and workers on security and staying safe online

Web and Social Media
- Support members to use and maintain their social media accounts (Facebook, Twitter and Instagram)
- Support members to develop and maintain their website in accordance with OVOF’s requirements.

Database
- Update and maintain Database for Members’ contact details

IT Security & Data backups
- Anti-virus software: install and update when necessary and monitor with appropriate security software and periodic scans.
- Monitor and log all passwords; ensure passwords are changed when necessary i.e. suspected hack attack or any other reason to suspect unauthorised access.
- Install and upgrade Data Backup software.
- Manage Data backups.

**General**
- You will need to be self-motivated and good with time management along with the ability to work to a deadline.
- You need the ability to focus in a noisy environment with frequent interruptions.
- You will work alone and as part of a small team with a willingness to ‘muck in’.
- You will need to keep a record of your work and share information as necessary to keep members and colleagues updated with your work.
- Safeguarding of vulnerable adults - You will be mindful and alert to the safety of our members at all times including online and share any concerns with the Project Coordinator.
- You will be confident with a can-do attitude and a willingness to go that extra mile.
- You will be a good listener with excellent verbal and communication skills with an understanding for the need for easy read, using easy words and pictures. It is very important you are able to use this form of communication yourself.
- You will have the ability to record events/activities, take quality photos and create videos, to share stories and promote OVOF.
- It is important you get our members involved and engaged by understanding their needs and abilities. You must have the ability to step back from taking over, along with the ability to empower our members through self-advocacy and self-help. You will provide the encouragement needed to build confidence and unlock potential by ensuring members have every opportunity to use their skills and talents.

*

Monitoring and Evaluation*
- Participate in the evaluation of projects and present findings as and when required.
- Assist with fund raising, funding forms and evaluations as and when required.

*

**S

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