Purchase Ledger Clerk
6 months ago
**Role OVO-View**
**6 Month FTC**
**Team**: Accounts Payable Team
**Salary banding**: £23,330 - £28,000
**Experience**:Learner
**Working pattern**:Full-Time
**Reporting to**:Brett Holmden
- Accounts Payable Supervisor
**Sponsorship**: Unfortunately we are unable to offer sponsorship for this role.
**This role in 3 words**: Problem Solving, Stakeholder management, Automation
**Top 3 qualities for this role**:Tenacity, Patience, Attention to detail
**In the words of the team, you should leave your current role for this one because.**
- "The AP team is a talent multiplying space, where everyone has the opportunity to work on challenging tasks, drive efficiencies and develop in their careers. Psychological safety is key in our team and it is through this that we know we can all rely on each other when the pressure is on. We are a welcoming, cohesive and social group and we bring our authentic selves to work every day."_
**Where you'll work**:
At OVO, we understand that a one size fits all approach doesn't work for everyone. That's why we created the OVO Way of Flexibility.
All our roles are hub based (Bristol, Glasgow or London), providing a dedicated space for collaboration, connection and teamwork. You'll also have the flexibility to work from home.
**Everyone belongs at OVO**
At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.
**Teamworking for the planet**
Everything we do here spins around Plan Zero. So, naturally, the team you'll be joining plays a gigantic role in making that happen. Here's how:
We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a health functioning Finance team and also feeds into the wider Procure to Pay (P2P) function.
**This role in a nutshell**:
The role of an AP Clerk is to be the first point of contact when a query is raised to the Finance team or an automated process fails. This means responding within set timeframes to ensure a high standard of service to our stakeholders. A considerable amount of knowledge is required to perform this role effectively in terms of OVO's systems and company structure, AP Automation, PO policy, Suppliers and industry specific terms and processes. They will use this knowledge to educate OVO's stakeholders in terms of invoice submission and to investigate instances where our automated processes have fallen down to find a lasting resolution. The AP Clerk will also be expected to escalate urgent issues and take a proactive approach to recurring issues to ultimately ensure a high level of service and efficiency from the AP team as a whole.
**Your key outcomes will be**:
**Accounts Payable**
- Working the shared Finance inboxes (JIRA), responding to supplier queries and escalating urgent queries
- Ensuring supplier data is kept up to date and fixing gaps and assisting with the set up of new suppliers
- Completing regular supplier statement reconciliations for key suppliers
- Investigate aging and outstanding items
- Maximising the use and efficiency of AP automation - educating suppliers and buyers, consolidating invoices
- Working draft invoices to resolution
- Working with Treasury to get copies of missing invoices for them to clear from cash prepayments
- Minimising late payments
- Ensuring weekly KPIs are completed
- Completing monthly supplier reconciliations
- Flagging broken approval routes and approval route changes
- Ask Finance - responding to escalated internal queries to support the business
- Assisting with audit queries
- Answering the Finance telephone line
- Processing the Finance team post
**AP Automation**
- Maintaining / creating automation rules
- Working with suppliers and buyers to increase automated processing
- Dealing with OSV support cases and raising them to OSV, to flag invoice processing errors
**Accounts Receivable**
- Raising sales invoices
- Creating customer accounts
- Assisting with payment allocations
- Completing balance sheet reconciliations
**Continuous Improvement / Integration projects**
- Assisting with Company consolidation projects
- Identifying areas for improvement and delivering enhancement projects
- Supporting buyers through tickets and drop in sessions
- Creating and updating process notes
**_ Systems: _**_Workday, JIRA, Google Workspace, Excel / Google sheets_
**You'll be a successful Purchase Ledger Clerk **here** at OVO if you**
- Love delivering great service to our stakeholders (Buyers, Suppliers and wider Finance / P2P Function)
- Leave no stone unturned and are tenacious about finding solutions and investigating problems - taking pride in everything you do big or small
- Are happy to take on new challenges and develop new skills
- Are comfortable with chang
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