Office Administrator

2 weeks ago


Salford, United Kingdom Matic Building Services Full time

**About the Company**

Matic Building Services is a reputable Mechanical & Electrical contractor based in Manchester. We are currently seeking an Office Administrator to join our dynamic team. We pride ourselves on delivering exceptional projects across the North West region and are committed to attracting local talent. Our diverse team consists of experienced and forward-thinking individuals dedicated to achieving success.

**Job Overview**

As the Office Administrator, you will report directly to the Directors and handle all aspects of daily office administration at our Manchester office.

**Responsivities**:

- Managing incoming telephone calls and directing them accordingly.
- Distributing documents to team members.
- Collaborating with Supervisors & Project Managers to ensure timely submission of weekly documentation.
- Maintaining office tidiness and organisation.
- Overseeing office deliveries.
- Communicating with both internal and external stakeholders.
- Managing electronic filing systems for all active projects, including drawings, tender packages, estimating data, and client meeting minutes.
- Ensuring office presentation adheres to high standards.
- Implementing stock control measures within the office.
- Creating and updating Excel spreadsheets (matrices) to track staff qualifications and training requirements, coordinating with pre-construction managers and site staff to maintain accurate records.

**Skills and Qualifications**:

- Strong communication skills.
- Ability to motivate and support team members.
- Experience liaising with internal and external personnel.
- Meeting deadlines.
- Enthusiasm and flexibility.
- Attention to detail.
- Willingness to learn and engage in training.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Basic first aid training.

**Salary**: £19,000.00-£21,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Salford, M5 4PF: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 21/04/2023

Flextime


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