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Community Host

4 months ago

Bradford, United Kingdom Impact Hub Bradford Full time

The purpose of this role is to create a welcoming environment for all visitors and members at Impact Hub Bradford and to support the smooth running of our exciting programme of events and activities.

**Range of Duties**:

- Manage front of house at Impact Hub Bradford, welcoming and greeting members and visitors to our space
- Manage social media engagement in order to promote our space and opportunities
- Support the smooth running of events held at Impact Hub Bradford, including coordination of invitations, venue, catering and logistics where required
- Coordinate and host community events for our members on a monthly rolling programme
- Proactively plan and manage the diary of the CEO
- To schedule, agree the agenda, and minute organisational meetings as required. This will include liaising with colleagues to follow up on meeting outcomes and actions
- Responsible for incoming and outgoing mail, training & publicity materials using a variety of office equipment
- To provide a clerical service to the organisation and its service users including, but not limited to: laminating, binding, badge making, photocopying (black & colour), faxing, guillotine, digital camera, multimedia presenter, laptop presentations, computer software packages
- Keep records of postage, petty cash and hospitality
- Provide administrative support e.g. travel bookings, processing expenses, booking accommodation, and other external bookings
- Maintain stock levels of stationery, office equipment and publications.
- Undertake inventories of stock, materials and consumables required by the organisation

**General Duties**

We are a small organisation and as such are dependent upon team members willing to be flexible and support one another. In addition to the duties outlined above, there are a number of additional responsibilities that we expect all staff to undertake, regardless of role or seniority:

- Work flexibly to support the whole team
- Maintain databases and manual records of the organisation
- Keep the office environment safe, clean and tidy
- To support and be willing to participate in any special projects as required by Senior Management
- To be responsible for day to day management of IHB assets. Conduct routine tasks
- To communicate with IHB stakeholders, such as Directors, corporate partners, funders and and staff in a confidential, sensitive and professional manner
- To carry out other duties commensurate with this post that may be required by the organisation

**Essential skills**
- Excellent organisational, communication and interpersonal skills
- Confident and engaging manner
- Excellent administrative skills
- Demonstrable ability to use social media in an engaging manner
- A conscientious attitude
- Ability to work on own initiative
- Positive mindset
- Excellent customer service skills
- Excellent numeracy, spoken and written communication skills
- Ability to work to deadlines under pressure
- Proven strong problem solving skills

**Desirable skills**
- Experience in a busy reception environment
- Knowledge of the social enterprise sector in Bradford district
- Experience of providing administrative support to teams
- Experience of coordinating and hosting events

**Job Type**: Part-time
Part-time hours: 26.25 per week

**Salary**: £21,255.00-£23,500.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 20/03/2023
Reference ID: IHB/CH/2023/01
Expected start date: 03/04/2023