Facilities Administrator

2 weeks ago


Middlesbrough, United Kingdom De Beers Group of Companies Full time

Company Description
- Anglo American is a leading global mining company, and our products are the essential ingredients in almost every aspect of modern life. Our portfolio of world-class competitive mining operations and undeveloped resources provides the metals and minerals that enable a cleaner, greener, more sustainable world and that meet the fast-growing consumer-driven demands of the world’s developed and maturing economies.

We are constructing a state-of-the-art underground mine to enable the extraction of Polyhalite - a unique multi-nutrient fertiliser - along with the necessary infrastructure both above and below ground that will be required for transport, processing, and distribution.

POLY4 is our flagship multi-nutrient fertiliser product. Made from polyhalite, it contains four of the six macro-nutrients and many micronutrients that are essential to plant growth. It allows farmers to maximize their crop yield, increase quality and improve soil structure with one simple product.

**Job Description**:

- Join us as our Facilities Administrator where you will be responsible for the facilities management service delivery through day-to-day administrative duties. You will support the Facilities Officer in the coordination of building users, visitors, and contractors to buildings/properties within the Facilities Management portfolio.

**Key accountabilities**
- Assist the Facilities Officer with the gathering, collating and management of FM related information, data, and documentation. Particularly in relation to building maintenance defects, contractor site attendance, frequency, and performance.
- Coordinate and support local site requests for FM services.
- Undertake inspections of the facilities to maintain high standards of housekeeping.
- Raise works requests with the contracted FM service provider for Pre-Planned and Reactive maintenance requirements in line with Anglo American supply chain processes and policies.
- Support the Facilities coordinator in the management of visiting contractors and subcontractors delivering works on behalf of the FM department.
- Administrate the induction process for team members and visitors onto site through the Anglo American system and policy.
- Provide local support to other departmental service providers (e.g. HR team, Security team, Communications team, Executive Administrators, etc.).
- Coordinate incoming calls and enquiries to the FM team.
- Manage site post and the receipt of deliveries.
- Provide administrative services locally (e.g. maintaining stationary stocks, ordering furniture, coordinating multiple visitors and meetings).
- Take minutes and provide administrative support to the FM team as required.

**Qualifications
- Experience & Qualifications**
- Experience in a corporate facilities environment is desirable
- High level of administrative experience
- Experience of corporate front of house environment
- Experience of working with colleagues and visitors at all levels in business
- Microsoft packages, specifically Word, Outlook, and Excel
- Time management, ability to prioritize and multitask.
- Excellent verbal and written communication, with high attention to detail
- Strong interpersonal and communications skills
- Ability to work to deadlines with mínimal supervision.
- Excellent communication skills
- A “can do attitude” and ability/willingness to do what the day requires.
- Familiarity with online room booking systems an advantage

Additional Information
- A valid UK/in country driving license is required for this role.
- A clear DBS
- This role will require a company medical assessment in line with the role requirements.

We will process your information in accordance with our Applicant privacy notice | Anglo American



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