Secretary to Management

3 weeks ago


Cambridge, United Kingdom Granta Medical Practices Full time

**Job Summary**:
The purpose of the role is to support Senior Management team as needed and to manage practice related tasks such as arranging meetings and taking minutes of these meetings.

**Duties and Responsibilities**:
Duties may be varied from time to time under the direction of the Head of HR and Senior Management team, dependent on current and evolving practice workload and staffing levels:

- Organise staff ID badges alongside the HR support and Development Lead
- Maintain staff birthdays, start dates and anniversaries and arrange for flowers/prosecco and cards to be delivered where necessary
- Meetings lead. Set up and oversee Educational and other meetings alongside Training Officer
- Organise food delivery for meetings and set up meeting rooms as required
- Work alongside the Facilities Manager to maintain the Room Bookings system, liaising with outside service providers
- File PGD’s as per Nurse Manager - scan/file/store hard copy.
- Maintain CEO Diary and arrange meetings as necessary
- Agenda, minutes and distribution of the Operational Executive committee meetings, Significant events meetings, Health and safety meetings and weekly clinical meetings
- Update all learning points from the above on to the Intranet
- Maintain Yellow fever licence, records and administration
- Any other duties as requested by the Head of HR, CEO and Management team

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Ability to commute/relocate:

- CAMBRIDGE: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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