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Administrator

4 months ago

Oxford, United Kingdom Manpower Full time

A leading Education Organisation is looking for an experience administrator to assist the Director and Bursar based near Headington, Oxford with parking.
They are looking for an administrator with experience to provide high quality administrative and secretarial support to the Directors office and the Bursar with varied responsibilities where you need to be discreet and maintain high standards of confidentiality.Youneed to be a tactful and adaptable person with a proactive attitude working in a supportive and close-knit team. Ability to react positively to any issues andattention to detail It is essential along with excellent English, Grammar and communication skills.
Main Responsibilities:

- Full diary management, ensuring coordination of office, academic and personal commitments using Microsoft Outlook to assist with different time zones as well as a paper diary.
- Ensuring the Director is briefed as required and has relevant papers for all meetings.
- Organising the Director's travel including visas, liaising with contacts overseas and preparing a comprehensive travel itinerary.
- Attending meetings as required and assisting with special events.
- Working in conjunction with other members of staff in the Director's Office.

The role involves undertaking general administration duties which includes typing and drafting all correspondence, cutting and pasting articles, photocopying and binding reports, screening calls, filing, preparing teas and coffees for visitors along witharranging international travel and liaising with international contacts so you need to be globally aware of different times and cultures. The hours are 9.00am - 5.30pm Monday to Friday onsite but the position also includes working some extra hours on odd eveningevents one Saturday per month, but these extra hours are paid at time and half or taken in leu. The organisation offers a competitive salary of £26 - £30k, 27 days holidays, contributory pension scheme, parking and a free lunch.