Business Administration Support Officer
6 months ago
**Requisition ID**: 50439
**Domain**: Support Services/Customer Services and Administration
**Contract type**: Permanent
**Schedule**: Full-Time
**EQUANS is looking for a Business Administrator Support Officer to join our team based in Manchester, M12 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £20,000 - £22,000, dependant upon skills and experience as well as benefits.**
You will provide an efficient and professional administration service to the business covering the Operational and P&D sections. Involved in tasks such as the time recording invoicing and financial processes. aligned to the delivery of the hard services contract and specifications for: Manchester City Council - Public Buildings.
**What will you deliver?**
- Support the Planning Manager by producing daily updates and weekly reports as required
- Preparation and completion of invoicing for all work streams
- Feed into commercial report as required
- Develop agree and review processes required to deliver the contract
- Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures
- KPI contract requirements - service request management)
- Identifying issues and pro-actively offering solutions to improve performance & include implementation. Continuous improvement as and when issues are identified bring forward ideas and solutions to resolve
- Raise purchase orders as required in line with policies and procedures
- Attend Meetings, take transcribe and distribute meeting minutes in line with contract KPI’s
- Liaise with management teams to resolve queries
- Ensure material purchasing is processed in line with contract requirements to ensure accuracy and timely invoicing
- Order stationary when required
- Ensuring time sheets are accurate and processed timely, ensure hours booked to jobs are accurate to ensure invoicing is carried out in line with contract requirements
- Overtime submission
- Monitor and track progress of potential overdue orders, closing down of orders, cyclical maintenance activities and monitor/track and report KPIs as required per contract
- Financial performance of the contract in line with contract KPI requirements
- Photocopying, scanning and binding documents as required
- Utilise IT to the full and ensure work is progressed effectively
- Maintain confidentiality of private and confidential information
- Any other reasonable management request
- Adhere to agreed financial timeline in SAP
- Support FBP with various submissions on a daily, weekly, monthly, and annual basis
- Liaise with the Shared Service Centre to ensure efficient provision of service alongside contract compliance
- Managing of Administration Apprentice.
**What can we offer you?**
On offer is a salary of £20,000 - £22,000, dependant upon skills and experience as well as benefits, which includes;
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app.
**Who are we looking for?**
- Excellent organizational skills
- Effectively manage time in order to meet deadlines
- Ability to work on more than one project at a time
- Ability to process information from more than one source
- Professional attitude and approach to work
- Ability to competently operate MS office (Word & Excel)
- Ability to work to tight deadlines
- Previous administrator experience would be an advantage
- Outlook efficient.
**Who are we?**
EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
**What’s next?**
- At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results f
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