Administrator / Administration Assistant

2 weeks ago

Gateshead, United Kingdom AWD online Full time

**Administrator / Administration Assistant**with previous office experience, strong organisational, planning, time management, interpersonal and administrative skills with the ability to communicate effectively with people of all levels isrequired for well-established Occupational Health and Wellbeing Solutions Consultancy based in Gateshead, Tyne and Wear, North East England.

**SALARY**:£19,443 per annum + Benefits

**LOCATION**:Gateshead, Tyne and Wear, North East England

**JOB TYPE**:Permanent, Full-time

**WORKING HOURS**: 37.5 hours per week (Monday to Friday between 8am & 6pm)

**JOB OVERVIEW**

We have a fantastic new job opportunity for an Administrator / Administration Assistant with previous office experience, strong organisational, planning, time management, interpersonal and administrative skills with the ability to communicate effectivelywith people of all levels.

Working as the Administrator / Administration Assistant you will assist with ensuring compliance with the Data Protection Act 2018 (including UK GDPR) (the "Act") in relation to all data rights and responsibilities.

As the Administrator / Administration Assistant your primary role will be to facilitate data rights requests from the point of entry into the business to completion, ensuring that all relevant checks and compliance requirements have been completed beforethe final response is made. You will also manage efficiently and effectively the processing of data rights requests; liaising with management at all levels to ensure an accurate and timely response in line with the statutory and internal policy deadlines.

**DUTIES**

Your duties as Administrator / Administration Assistant will include:

- Triage and manage data rights request via the data rights portal
- Catalogue all data collated as a result of a data rights request, identifying data for disclosure, data that cannot be disclosed (in accordance with the Act) and data that is not within the scope of any request ensuring clear audit trails and reasons fordecisions taken
- Escalating to the DPO as appropriate in accordance with internal procedures
- Assist in producing data rights and compliance reports to the DPO/Associate Director of Compliance and Data Protection
- Always maintain a high level of confidentiality and discretion when dealing with special category data and sensitive/corporate information
- Be reasonably familiar with ICO website guidance and high-level developments
- Support the DPO in providing guidance on data rights to other staff in relation to the interpretation of the Information Governance rules, the Act and regulations
- Support the DPO to deliver training and induction to new members of staff
- Be able to analyse and interpret complex data. An example of this analytical skill would be the ability to analyse data in a variety of ways and interpreting this in terms of a request to access data ensuring that any data that identifies and relates toanother individual is redacted
- Assist in reviewing processes relating to data rights to ensure compliance across the business
- Excellent planning and organisational skills are essential to the role. Data rights requests must be scoped, and responses monitored against statutory deadlines. They will also require coordination across several departments
- Comply with all company policies and procedures, with a particular knowledge of the Information Governance suite of policies and procedures
- Attend mandatory Information Security and Data Protection training as and when required

**CANDIDATE REQUIREMENTS**

**Essential**:

- Previous Office Experience
- Managing Telephone Switchboard System
- Previous experience of dealing with clients and customers
- Offer flexibility in working pattern as required
- Demonstrable experience of effective internal and external stakeholder relationships

**Desirable**:

- Prior use of case management software preferable

**HOW TO APPLY**

JOB REF: AWDO-P9912

Permanent, Full-Time Admin Jobs, Careers and Vacancies. Find a new job and work in Gateshead, Tyne and Wear, North East England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

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