Band 3 Admin Assistant

4 weeks ago

Craigavon, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 3 Admin Assistant - Craigavon BT63
Location : Craigavon
Duration : 6 Months Initially
Rate : 11.11 p/h
Hours : 30 Hours (Over 4 or 5 days)

JOB SUMMARY

The post-holder will be required to provide an efficient and effective administrative support service including word processing of documents and diary management as required. In some roles this may include the accurate transcription of communications from audio tape. The post-holder may be the first point of contact for members of the public making enquiries both in person and by telephone. The post-holder will be responsible for the ongoing maintenance of a robust filing system.

KEY DUTIES / RESPONSIBILITIES
Operational Delivery

1. To co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.

2. To undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail, personally dealing with routine items, provision of typing admin support to senior staff.

3. To ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards and that any derogation is brought to the attention of a senior officer.

4. To prioritise workload in accordance with expected outcomes.

5. Deal with routine queries, referring to more senior staff when necessary.

6. Deal with incoming / outgoing mail and ensure that mail is distributed appropriately to relevant staff and in a timely manner.

7. Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.

8. Arranging and attending meetings, taking minutes, typing and distribution of same².
- 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in a clerical/ administrative role OR 2 years experience in a clerical/administrative role
- Experience in the use of Microsoft Office Word

3. Ability to work as part of a Team.
4. Ability to use own initiative.
5. Good organisational skills with an ability to prioritise own workload.
6. Effective communication skills to meet the
needs of the post in full.

Desirable Criteria:
1. Experience in Minute Taking
2. GCSE Maths (Grade A-C) or equivalent/Higher qualification
3. Experience of Microsoft Office Excel
4. Full current driving licence with access to a car

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Full-time, Part-time
Part-time hours: 30 per week

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Microsoft Office: 1 year (required)
- Clerical/Administrative: 1 year (preferred)

Work Location: One location

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