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HR/office Administrator

4 months ago

Shepway District, United Kingdom London Ashford Airport Full time

**Role Responsibilities**:

- Provide information on HR policies and procedures.
- Maintain Holiday and sickness records for all employees.
- Process holiday / cancellation slips in a timely manner.
- Liaise with internal managers to obtain back to work forms and timesheets to adhere to deadlines.
- Prepare and issue contracts and offer letters for prospective employees.
- Carrying out pre-employment checks, collating and distributing pre-induction checklists, packs and requesting and chasing references.
- Administration of new starters including inductions across departments.
- Update Employee Personnel files and master database as required, including cleansing of information held in line with GDPR
- Process leaver checklist (including return of assets and resignation acknowledgement).
- Accurately maintain manual and electronic personnel files in a confidential manner.
- Supporting the team with ad hoc administration projects and reports.
- Distribution and collection of internal documentation.
- Collate and file paperwork as required.
- General office administration.
- Preparing documentation/presentations for meetings.
- Taking minutes of meetings if required.
- Reception cover during holidays and busy periods.
- Supporting the Chief Executive and managerial team with tasks and projects.

**Skills Required**:

- Previous experience in an HR role, HR Policies and Procedures.
- Excellent organisational skills, including the ability to manage time and own workload effectively.
- High level of accuracy and attention to detail.
- proven ability to handle confidential information in a sensitive manner.
- IT Skills and knowledge of Microsoft Office including Teams, Excel, MS Forms & SharePoint.
- Self motivated, able to work flexibly and to collaborate across all departments.
- Professional, confidential and friendly manner.
- A high level of discretion and excellent organisational skills.
- Approachable with a willingness to help.
- Calm under pressure.

**Job Type**: Part-time

**Salary**: From £11,856.00 per year

Schedule:

- 8 hour shift

Work Location: One location

Application deadline: 09/01/2023