Office Administrator

7 months ago


Purfleet, United Kingdom Spoortech Ltd Full time

**About us**

Spoor-Tech are a multi-disciplinary civils and rail contractor working for a diverse range of clients on varied and technically challenging projects.

**Maternity Cover - Administrator**

We are looking for a competent and motivated administrator for a 9 month period starting September 2021.

The job will include but not be limited to the following:

- To administer plant and equipment inspection, test and examination and retain records.
- Switchboard and telephone duties.
- General office duties, arranging deliveries, collections and filing.
- Purchase of office consumables, and retention of records
- Assist operations team with bookings, deliveries and planning assistance where required.
- Facilitate and record Management meetings and operations teams meetings.
- Assist with COSHH, RA, MCR’s and input to HSQE team.
- Assist with Sentinel Administration, including issuing of Sentinel Contracts of Sponsorship, Sentinel Cards, Sub-Sponsor Agreements, De-sponsorship etc.
- Training for new starters and supervisors for timesheets, job sheets and compliance requirements.
- Deputy for Coordinating alcohol and drugs screening - pre-appointment/sponsorship, annual unannounced random, periodic, for cause, post-incident.
- Deputy for supplier bank payments
- Assisting rail medical tests and renewals
- Generate Track Visitor Permits (TVP) if required.
- Issue of Personal Protective Equipment if required.
- Administer Planned Preventive Maintenance (PPM) Schedule for owned equipment and plant.
- Assisting the Local Investigation process where any suspected breach of the company procedures becomes apparent.
- Assist with the RISQS, UVDB and third party audits with the assistance of the HSQE team.
- Assist premises maintenance - administration of facility maintenance contractor and service records

Key Skills
- Previous administration experience
- Good computer skills - Use of Microsoft Word, Excel, Outlook
- Be able to communicate at all levels
- Good sense of humour and able to work as part of a team
- Good time keeping

The hours of work are Monday to Friday 08:30 - 16:30

40 hours per week

**Job Types**: Full-time, Temporary contract

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

**Experience**:

- administration: 3 years (required)

Work Location: In person



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