Compliance System Administrator

5 months ago

Northwich, United Kingdom Dechra Pharmaceuticals PLC Full time

Job Introduction
Thanks for checking out our vacancy, we’re delighted you want to learn more about Dechra

Dechra are a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

Here at Dechra, our values are embedded within our culture and thrive within our family of almost 2500 colleagues globally. From manufacturing to marketing, (**D**)edication, (**E**)njoyment, (**C**)ourage, (**H**)onesty, (**R**)elationships and (**A**)mbition are at the heart of our everyday operations and the way we do business.

**The Opportunity**

Compliance is a key function for Dechra. Dechra operates within an increasingly complex and diverse regulatory framework. As a member of the global compliance team, this System Administrator position will report to the Compliance Manager. The purpose of this role is to be the Systems Administrator with key responsibilities to ensure that the correct support is available for all colleagues to effectively access and use the Third-Party Risk Management (TPRM) system. This will be used across all parts of the business. This system is used to onboard all new third parties and to provide continuous risk assessments of existing third parties dependent on their assigned risk. Liaising with the Project Team and the third-party system partner, together with the wider Dechra Group IT team, as required.

For the avoidance of doubt, the role is not responsible for pharma-industry specific regulatory matters which are managed globally by the Regulatory team.

Main Responsibilities
- Overall System Administration of the TPRM system, and the key point of contact for all system or IT related aspects of the system.
- Coordinate and manage technical updates/changes/implementations and roll outs.
- Monitor and update housekeeping user guides.
- Monitor shared team inbox.
- Undertake spot checks to ensure that the system is operating correctly.
- To work with both internal and external parties on the development of the system, for example the implementation of a Transfer Impact Assessment questionnaire, revision of existing questionnaires and implementation of new questionnaires.
- Manage access and permissions for users.
- Responsible for System Data Management. Work with other business units to maintain the quality of the third-party data in the system. Use the system data features e.g. reports, import & export, to conduct regular risk and performance analysis and reporting.
- Responsible for own personal health & safety.
- Other tasks as requested.

**Essential**
- Effective technical and non-technical communicator
- Strong stakeholder management
- Excellent interpersonal and influencing skills
- Data analysis and interpretation
- Writing reports, instructions, and specifications and creating flowcharts
- Systems process design & analysis
- Good team player
- Up to date knowledge and experience of technology and IT tools and utilities
- Experience working with Transformation/Change Management
- Experience with Process Improvement
- Experience of using MS Office tools, especially Excel is required with experience of data manipulation, analysis, and interpretation

**Desirable**
- Experience with specialist compliance software and / or legal tools / technology process improvements
- Project Management experience
- Previous experience working in-house (particularly a global business with other cultures) and/or a health/pharma/manufacturing business
- Ability to horizon scan, anticipate workload and plan accordingly

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