Personal Assistant

REQ ID: 115543
JOB TITLE: Personal Assistant
SALARY:
- POSTING END DATE: 12/05/23
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT:
As a PA you will provide administrative support to the Functional Director and their leadership team, assisting in delivering excellent customer service and key business processes. The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative duties, depending on the current need of the area. They will need to be proactive in their delivery and adaptable in their working style to a variety of daily challenges.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:

- Provide administrative support to Director and leadership team including diary management, document approvals, meeting organisation & travel organisation where applicable
- Front facing role to stakeholders and suppliers representing senior leadership team
- Maintaining senior leadership to do list, holiday charts etc
- Booking venues, catering and general events logistics
- Provide administrative support on the maintenance of documentation to enable effective delivery of team objectives
- Ordering and maintaining stationery and equipment supplies
- Acting as a point of contact for the team and wider business on general queries
- Liaising with colleagues and external contacts to book travel and accommodation
- Organising and storing paperwork, documents and computer-based information
- Attending meetings, taking minutes and circulating notes where required
- Undertake any other work as directed by their line manager in connection with their job as may be requested
- Maintain the gifts and entertainment register on behalf of the team
- Maintain holiday trackers for effective team management
- Undertake any other work as directed by their line manager in connection with their job as may be requested
- Diary Co-ordination

WHAT YOU'LL NEED:
KNOWLEDGE, SKILLS AND EXPERIENCE:

- Previous experience working in an administration role
- Proficient analytical and problem solving skills
- Proven ability to work in a fast-paced, changing organisation
- Detail orientated with good organisational and time management skills
- Above average written and verbal communication skills
- Excellent IT skills - particularly with Microsoft Office
- Confidentiality when dealing with sensitive information

**SO WHY US?**

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Jaguar Land Rover is committed to equal opportunity for all.