Procurement Administrator

6 months ago

Grantham, United Kingdom Totemic Ltd Full time

Job Advert

**Are you a detail-oriented and organised professional looking to make a significant impact in a dynamic work environment? Totemic is seeking a dedicated Administrator to join our Procurement Team. In this pivotal role, you will be the backbone of our daily operations, ensuring efficiency and providing essential support to our departments. If you thrive in a fast-paced setting and are passionate about streamlining processes and enhancing productivity, we want to hear from you**

Department purpose

The Procurement function supports the Totemic Group with their procurement requirements, and leading the Supplier Relationship and Due Diligence programmes, working with both internal and external stakeholders to deliver results and drive best practice as well as reporting on Procurement activities and setting department objectives and development.

Job purpose

The Procurement Administration will be a key contributor to the growing Procurement presence. They will provide support to suppliers, internal stakeholders as well as externa stakeholders. Ensuring compliant with developing the Procurement policies, procedures, and practices. They will ensure that work is prioritised properly, and that the suppliers’ files are kept up to date, communicating with all levels of management if any problems or issues arise.

**Responsibilities**:

- To maintain quality procurement records and audit trails
- Respond to internal and external queries.
- Ensure documentation is in place for all spend, and contract signatures.
- Maintaining Procurement System & Network drive to high standards
- Provide support/ prepare reports on procurement activities, objectives, and savings.
- Due Diligence file preparation
- Schedule Key Supplier reviews on monthly or quarterly basis
- Update Supplier Management scorecards.
- Assist with Service Level Agreement reviews.

Key skills & knowledge
- Experience or willingness to work within a complex organisation, ideally within Financial Services
- Ability to build relationships with both internal and external stakeholders.
- Ability to work in and navigate a complex organisation with sometimes conflicting priorities.
- Attention to detail.
- Good problem solver - Actively seeking resolution to problems.
- Adaptable - Displaying a ‘can do’ approach, ensuring you’re supporting both supplier and business needs.
- Good level of computer literacy required.
- Confident individual
- Strong communication skills
- Strong interpersonal skills, able to communicate with stakeholders up to Line manager level.
- Strong team player
- Able to work independently, taking initiative/ownership to achieve stated goals and objectives.
- Willingness to learn and develop new skills.

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