Medical Records Clerk

3 weeks ago


AshtonUnderLyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

Medical Records Clerk - 25hrs - 12 Months Fixed Term

We are looking to recruit an enthusiastic individual to join our busy administration team providing a professional and effective Medical Records Service for the Trust.

Medical Records staff ensure the efficient storage, use and provision of medical records to support patient care.

All Medical Records Clerks share the same job description and may be assigned to work in any of the roles outlined within that description.

This is a fixed-term 12-month contract with the possibility of becoming a permanent position. The 25-hour post will primarily be worked Monday to Friday, however all staff are contracted to work 5 over 7 days and you will therefore be expected to work weekends and bank holidays where needed.

Please note that all Medical Records roles require significant physical effort whilst moving and handling medical records.

To provide an efficient Health Records service maintaining a high level of accuracy and confidentiality at all times. Medical Record staff ensure the efficient storage, use and provision of medical records to support patient care.

An appreciation and understanding of the confidential nature of the work is essential. You should be able to work as part of a very busy team and on your own initiative.

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
Safety

Care

Respect

Communication

Learning

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

A. Clinic Preparation

1. Produce daily Clinic lists from the patient administration system.

2. Query and amend any incorrect patient details.

3. Extract required case-notes from Medical Records file and locate those currently outside the department using the electronic tracking system.

4. Assemble case-notes to include referral, divider, history sheets, report sheet etc., ensuring they are acceptable for clinic use.

5. Track all notes to appropriate destinations.

6. Ensure all records are present and correct for collection in line with Clinic deadlines

7. Deal promptly with all internal and external telephone queries.

B. Clinic Delivery

1. Daily collation of clinic records per clinic area.

2. Organise, Track and Load clinic records into trolleys.

3. Liaise with Clinic Preparation team as required.

4. Deliver all clinic trolleys per session.

5. Retrieve empty trolleys from previous sessions.

C. Scanning, Culling and Library Maintenance

1. Prepare Casualty Cards and Case-notes for scanning. (Cards are scanned Weekly, four weeks retrospectively)

2. Scan Casualty Cards and Case-notes into the Electronic Document Management System

3. Retrieve or provide advice re scanned Casualty cards and Case-notes Disc as and when requested.

4. Extract and send Case-notes from the library as requested

5. Cull filing bays to alleviate storage difficulties and re-site notes accordingly to other library areas on site.

6. Cull and provide maintenance to ‘thick’ case-notes to alleviate storage difficulties and ensure they are acceptable for use.

7. Track all notes to appropriate destinations.

D. Filing

1. Receive in and refile all case-notes returned to the Medical Records Library and file using the electronic RFID case note tracking system.

2. Cull filing bays to alleviate storage difficulties and re-site notes accordingly to other library areas on site

4. Assist other members of staff in the location of miss-filed/’missing’ case notes.

5. Generally assist with all clerical duties within Medical Records as and when requested by the Records Manager or Supervisor.

6. Notify the Supervisor or Health Records Manager of any problems that occur.

E. Med Legal admin support

1. Provide general admin support to the Health Records Administrators within the Med Legal Section

2. Photocopying/ Printing health records in line with departmental processes

3. Completion of Compensation Recovery Unit database

KNOWLEDGE & SKILLS

Good communication skills are essential when dealing with internal and external contacts both verbally and face to face. Telephone enquiries must be dealt with professionally adhering to Trust po



  • Ashton-under-Lyne, Tameside, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Medical Records Clerk - 2 Positions- Fixed Term 12 MonthsEvening Filer -Mon-Thur 5pm-9pm, Fri 4pm-8pmClinic Prepper - 9am-5pm Monday to FridayWe are looking to recruit an enthusiastic individual to join our busy administration team providing a professional and effective Medical Records Service for the Trust.Medical Records staff ensure the efficient storage,...


  • Ashton-under-Lyne, Tameside, United Kingdom Pennine Care NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Adult Mental Health Services as a Medical Records Clerk/Receptionist.If you are committed to delivering a high quality service and providing the very best standard of care for our patients, then this could be the opportunity for you.We currently have two full-time...

  • Medical Records Clerk

    2 months ago


    Ashton-Under-Lyne, United Kingdom Pennine Care NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Adult Mental Health Services as a Medical Records Clerk/Receptionist. If you are committed to delivering a high quality service and providing the very best standard of care for our patients, then this could be the opportunity for you. We currently have two full-time...

  • Medical Records Clerk

    3 weeks ago


    Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    A. Clinic Preparation 1. Produce daily Clinic lists from the patient administration system. 2. Query and amend any incorrect patient details. 3. Extract required case-notes from Medical Records file and locate those currently outside the department using the electronic tracking system. 4. Assemble case-notes to include referral, divider, history sheets,...


  • Ashton-under-Lyne, Tameside, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    A. Clinic Preparation 1. Produce daily Clinic lists from the patient administration system. 2.Query and amend any incorrect patient details. 3. Extract required case-notes from Medical Records file and locate those currently outside the department using the electronic tracking system. 4.Assemble case-notes to include referral, divider, history sheets, report...

  • Medical Receptionist

    2 months ago


    Ashton-Under-Lyne, United Kingdom Pennine Medical Centre Full time

    1. Role Summary The post-holder will join a dynamic and forward-thinking team in a very busy medical practice. The team provides support to all patients and clinicians, maintaining a professional disposition at all times. The post-holder will work at both the Mossley and Greenfield sites on a rota basis and sometimes at short notice to cover periods of...


  • Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Band 2 - 30 hours - Permanent Are you a confident, and flexible person, with excellent engagement, customer care, and communication skills, who can work as part of a creative and motivated team? If you are, we would really like to hear from you! We are looking for a highly motivated, enthusiastic and caring individual to join our Peripatetic Ward Clerk...


  • Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Confirm all recorded personal demographic details are correct and update for each patient admission/transfer/discharge Ensure name bands are printed out for all patients Provide verbal, written and electronic communications by receiving and passing on clear messages and seeking assistance where required. Answering telephones and relay messages and enquires...


  • Ashton-under-Lyne, Tameside, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Confirm all recorded personal demographic details are correct and update for each patient admission/transfer/discharge Ensure name bands are printed out for all patients Provide verbal, written and electronic communications by receiving and passing on clear messages and seeking assistance where required. Answering telephones and relay messages and enquires...

  • Administration Clerk

    2 weeks ago


    Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    **Booking & Scheduling Administration Clerk - Band 2 **37.5 hours - Monday -Friday The post holder will be responsible for providing efficient clerical support to medical secretaries and clinical teams. Responsibilities include maintaining office systems and standards; stationery stock controls; requesting and tracking notes, filing of letters and results;...

  • Medical Receptionist

    3 weeks ago


    Ashton-Under-Lyne, United Kingdom Albion Medical Practice Full time

    **Job summary**: The purpose of the role is to: Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake...

  • Medical Secretary

    2 weeks ago


    Ashton-Under-Lyne, United Kingdom Pennine Care NHS FT Full time

    Provision of full secretarial service to Consultant and his/her supporting medical team which includes typing letters, psychiatric reports, non-clinical typing and recording minutes of meetings. To carry out general administrative duties for the Consultant and his/her supporting medical team to include information gathering and circulating correspondence....


  • Ashton-under-Lyne, United Kingdom Stamford House Surgery Full time

    Job summary Stamford House Surgery are looking to recruit an Experienced Medical Receptionist to work alongside our friendly practice team. As the face of our practice you will be one of the first members of the team our patients see and hear when they contact the surgery. The role will be a 30 hour per week position, hours to suit the needs of the...


  • Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    EMPLOYEE RESOURCING To be responsible for identifying and planning timescales for the appointment of the medical workforce and to work proactively with Consultants and Directorates in taking these forward. To work as part of the HR team in assisting in ensuring that all permanent and temporary medical workforce are recruited in a timely manner adhering at...

  • Medical Secretary

    2 weeks ago


    Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    **SECTION 1- MAIN RESPONSIBILITIES**: ADMINISTRATIVE / MANAGERIAL 1. To provide an efficient administrative support role to a group of consultants and their teams.2. Respond appropriately and effectively redirect enquiries from patients, hospital staff, GPs and others by telephone and letter. To arrange clinic appointments as required3. Effectively manage...


  • Ashton-under-Lyne, Tameside, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Job summary Booking and Scheduling Clerk Band 3 - Permanent Hours per week We are looking to recruit an enthusiastic individual to join our busy administration team in providing a professional and effective Outpatient Booking and Scheduling Service for the Trust. The Booking and Scheduling Clerk post will currently require cover of shifts between 8am...


  • Ashton-Under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Band 3 - Permanent 37.5 Hours per week We are looking to recruit an enthusiastic individual to join our busy administration team in providing a professional and effective Outpatient Booking and Scheduling Service for the Trust. The Booking and Scheduling Clerk post will currently require cover of shifts between 8am and 6pm Monday to Friday, booking and...


  • Ashton-under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Job summary Booking and Scheduling Clerk Band 3 - Permanent Hours per week We are looking to recruit an enthusiastic individual to join our busy administration team in providing a professional and effective Outpatient Booking and Scheduling Service for the Trust. The Booking and Scheduling Clerk post will currently require cover of shifts...


  • Ashton-under-Lyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

    Job summary Booking and Scheduling Clerk Band 3 - Permanent Hours per week We are looking to recruit an enthusiastic individual to join our busy administration team in providing a professional and effective Outpatient Booking and Scheduling Service for the Trust. The Booking and Scheduling Clerk post will currently require cover of shifts...


  • Ashton-Under-Lyne, United Kingdom Pennine Care NHS Foundation Trust Full time

    Advert Post Title Medical Secretary Service/Ward/Department Mental Health Services for Older People, Etherow Building, Tameside General Hospital Borough Tameside & Glossop, South Division Band & salary scale 4 Hours of work 1 x 30 hours **Service/Ward/Department Summary**: An opportunity has arisen for a part time medical Secretary post within...