Senior Assistant Company Secretary

3 weeks ago

London, United Kingdom Inside Ideas Full time

**Role**: Senior Assistant Company Secretary - FTC (12 months)

**Location**:London, England, United Kingdom

**ROLE MISSION**

The Inside Ideas Group consists of over 60 companies, world-wide. We are an inclusive dynamic company looking for maternity cover for a period of 9-12 months.

**THIS ROLE IS RIGHT FOR YOU IF...**
- You would ideally come from a legal background with sound experience working in private practice and in house roles.
- You will have ideally worked at a large multinational business and must be comfortable working in a fast-paced and demanding environment.

**ABOUT THE TEAM YOU WILL BE JOINING**

The role will involve home working and working from our headquarters office in Clerkenwell, London

**WHAT YOU WILL BE DOING IN YOUR ROLE**

The main focusses are to:

- maintain statutory books;
- conduct approval processes in line with the delegation of authority documents;
- support legal, finance, tax, treasury and operational teams on transactions and information request for KYC, auditing and on ad-hoc basis;
- ensure registrations, filings and corporate authorisations are executed and filed globally;
- support the business on corporate day to day business requirements;
- liaise with lawyers, co-sec providers and notaries on an ad-hoc basis;
- assist tax teams internationally on information requests and compliance registrations;
- key owner of central corporate management software system;
- lead group insurance renewal process;
- support HR teams on PoA requirements globally;
- support the business with assessment of legal and regulatory considerations relevant to opening operations in new countries;
- incorporate new companies in new and existing markets of operation;
- carry out legalisation of documentation formalities, liaising with notaries and ensuring their invoices are paid in a timely manner;
- liaise with local directors, legal representatives, registered address service providers and ensure their invoices are paid in a timely manner;
- support on the execution of inter-company loans and service agreements;
- draft, obtain approval and file for corporate changes including: - director, fiscal year, annual filing changes, etc;
- draft board minutes for corporate requirements;
- conduct filings for UK companies with Companies House;

Responsibilities include:

- board support;
- governance;
- statutory and regulatory;
- stakeholder management;
- role relevant experience;
- ensure all statutory obligations are met and maintained to high standard of corporate governance;
- ensure the Directors are adhering to their statutory duties;
- Board meeting cadence and arranging Board meetings;
- general company secretarial support for the General Counsel and Group Company Secretary, including for the Board of Directors, Global Leadership Team (GLT) and regional Senior Leadership Teams (SLTs), providing reports, sufficient resource, compliance, minute taking, draft resolutions, preparing board packs, ownership of governance structure, etc;
- maintaining good shareholder relations and keeping the General Counsel and Group Company Secretary informed on shareholders' views;
- developing and overseeing the Group compliance framework, including compliance with all applicable codes, in addition to legal and statutory obligations;
- support for the Audit Committee;
- overseeing the Group's share plans and employee incentive schemes;
- support for capital raisings, investments and the Group's M&A activity;
- monitoring changes in legislation and the regulatory environment affecting the Group and taking action accordingly;
- managing ad-hoc and annual projects such as corporate health checks, cyber security audit processes and accounts review projects.
- In addition to your technical skills, you will be well versed in building strong internal relationships with key departments and stakeholders in the business.

**WHAT SKILLS WILL HELP YOU BE SUCCESSFUL**

**Knowledge, Skills and Experience**
- come from a legal background;
- have good M&A experience;
- be ICSA qualified or be working towards the qualification;
- have at least 10 years of relevant work experience;
- have working knowledge of Diligent;
- have excellent communication skills;
- demonstrate a strong analytical mind, an aptitude for problem solving and excellent communication skills;
- be able to multitask;
- be proactive at developing internal business relationships;
- be a confident team player with an encompassing attitude to the entire Inside Ideas Group team globally;
- exercise commercial and pragmatic judgment in the advice given and solutions provided;
- be motivated, enthusiastic and have a "can do" attitude; and
- demonstrate attention to detail.

**Behavioural Competencies**:

- Communication
- Continuous Improvement
- Customer Focus
- Deliver Results
- Information Technology
- Interpersonal Skills
- Planning & Organising
- Problem Solving
- Self-Management
- Teamwork

Job ID: 5254

LI-RD1 #LI-Hybrid

**ABOUT OUR COMPANY**

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