Business Administrator Bfc

3 weeks ago

Caldicot, United Kingdom Constuction Metal Forming Full time

We have a new opening at our sister company, Bolted Frame Company (BFC) in Magor. This is an excellent opportunity to join the team as a Procurement Administrator and help streamline all operational processes. You will be responsible for maintaining accurate records, making necessary purchases, and assisting with various administrative tasks.

Key Responsibilities:

- Communicate and collaborate with management to ensure clear priorities are established and effectively acted upon.
- Work with supervisors to review, verify and file electronic timesheets for workshop employees and subcontractors, ensuring accuracy and completeness.
- Ensure that all BFC-related documentation is promptly updated and filed securely to facilitate easy accessibility.
- Work with production supervisors to obtain quotes and approve all maintenance issues for BFC equipment, including cranes, sawing and extraction units, and place purchase orders once agreed.
- Obtain quotes for the procurement of Personal Protective Equipment (PPE) for BFC personnel and place purchase orders once costs are agreed upon.
- Liaise with supervisors to identify the relevant training courses that are aligned with the training matrix, raise purchase orders and schedule training sessions.
- Manage the processing of timesheets, ensuring all relevant information is accurate and captured accordingly.
- Work with suppliers to negotiate pricing, obtain quotes for in-panel fasteners (including Tek screws), Unistrut, and other components required for LGSF and HR Met’s projects, create purchase orders, and agree delivery schedules with suppliers.
- Issue fabrication packages for LGSF projects (shop, site, stairs and podiums), obtain quotes for supplies and raise purchase orders upon agreement with line managers.
- Work with CMF personnel to ensure that all value orders (VO's) and non-conformance reports (NCRs) are tracked and delivered within the agreed timescales
- Liaise with Couriers/Transport companies about collections and deliveries.
- Cover for transport planners during annual leave, ensuring required alterations or changes to panel loads, decking, purlins, and other transport arrangements are effectively relayed to WS Transport.
- Undertake any other work as directed by their line manager in connection with their job as may be requested from time to time

**Required Qualifications/Skills**:

- Excellent communication and organisational skills
- Experience in procurement, administration, or a related field
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Good working knowledge of an ERP system (preferably Sage)
- Strong communication skills (written and spoken) with the ability to build excellent working relationships.
- Strong organisational & time management skills with the ability to work to tight deadlines in a calm and controlled manner
- Resilient, persistent and enthusiastic; an individual able to deliver results to agreed time targets, capable of dealing with changing priorities
- Ability to work effectively in a fast-paced and dynamic work environment.
- Prior experience in the construction industry is an added advantage.

**Benefits**:

- Additional leave
- Casual dress
- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Work Location: In person

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