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Administrative Assistant
1 month ago
**JOB DESCRIPTION**
**TITLE** ADMINISTRATIVE ASSISTANT
**RESPONSIBLE TO** FINANCE MANAGER
**LOCATION** FORESTGROVE BUSINESS PARK, BELFAST, BT8 6AW
**WORKING HOURS** PART-TIME (20 HOURS PER WEEK)
**JOB BRIEF**
We are looking for a responsible and enthusiastic Administrative Assistant to join our admin team in our
Belfast office. Main duties of the role include telephone / reception duties, booking travel arrangements for staff travelling to customer sites across the UK and Ireland and assisting the Accounts team by inputting data onto Excel and Xero.
**KEY TASKS AND DUTIES**
- Telephone/Reception Duties
- Travel arrangements - booking flights, hotel accommodation, trains etc as required
- Inputting data (Xero accounting software) - recording travel and out-of-pocket expenses
- Use of Microsoft office products including Word and Excel i.e. typing of general mail, specifications, final accounts, reports, minutes etc.
- Credit card and petty cash reconciliation
- Booking-in incoming mail
- Preparation and posting of outgoing mail
- Ordering stationery and general office/cleaning products
- Photocopying documentation if required
- Scanning and electronic archiving of files
- Serving tea/coffee and occasionally light lunches at meetings
- Any business journeys required in connection with the delivery of documents/trips to post office/bank etc.
- Complying with all company policies and procedures
- Other Ad-hoc duties as required by the Directors/Accounts Manager/Senior Admin
Assistant
U N I T 6 F O R E S T G R O V E B U S I N E S S P A R K N E W T O W N B R E D A R O A D B E L F A S T B T 8 6 A W
Admin Assistant 2020
**Job Types**: Part-time, Permanent
Part-time hours: 20 per week
**Salary**: £18,000.00-£20,000.00 per year
**Benefits**:
- Private medical insurance
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Belfast: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Reference ID: CCEADM01
Expected start date: 16/01/2023
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