Executive Personal Assistant

2 months ago


Coalville, United Kingdom Pallex Full time

**Executive Personal Assistant**:
**Job description**

**Location**:Ellistown, Coalville, LE67 1FH
**Working hours**:Monday-Friday Full-time 40 hours per week
**Position Type**:Full Time, Permanent

**Introducing the background of the company.**

Pall-Ex is an expert in palletised freight delivery locally, Nationally and Internationally with over 25 years of quality palletised shipping experience. Owned by its UK membership and senior management team working in harmony to collect, consolidate and convey all manner of goods and products to destinations worldwide.

**Purpose of the role**:
To provide administrative support to the Senior leadership team and Group Board members.

You will need to have a can-do attitude within a fast-paced environment, working to tight deadlines and be able to prioritise your workload, along with good communication skills.

**Main duties and responsibilities**:

- Diary Management for Senior leadership team
- Collate monthly board reports and distribute to Board Members
- Attend Board meetings and AGMs - taking full minutes, transcribing and distributing as required
- Attend MRC meetings (member committee meetings) as directed taking minutes or notes as requested
- Travel arrangements and hotel bookings as required
- Book meeting rooms for visitors and arrange appropriate refreshments
- Answer calls into the executive office and direct accordingly
- Complete expense claim forms for Senior leadership team
- Reconcile company credit card statements for Senior leadership team
- Occasional travel to attend off site meetings
- Any other associated admin tasks
- Liaise with the Group PA to ensure cover is provided at all times

**Company Benefits**:

- Competitive salary
- Pension
- Commitment to training and development
- Referral scheme
- Reward recognition scheme

**Relevant experience**:

- Able to work in a fast-paced, challenging environment and has worked at Board level previously (essential)
- Efficient and well organised with the ability to multitask (essential)
- IT literate in Outlook, Word, Excel and PowerPoint (essential)
- Excellent telephone manner (essential)
- Adaptable and flexible (essential)
- Shorthand (desirable)

**Job Types**: Full-time, Permanent

**STRICTLY NO AGENCIES PLEASE - We work with a carefully selected set of recruitment agencies, and we are not looking to add to our approved supplier list at this time.**:



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