Document Controller

2 weeks ago

Newcastle upon Tyne, United Kingdom Turner & Townsend Full time

**Company Description**:

- At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
- Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
- Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

We are currently seeking to recruit an Document Controller to join our Real Estate team in the Northeast. This role is varied and challenging, and will involve working with internal and Client document control teams. Initiative and problem solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
- ** Management and configuration of CDE** - Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.
- ** Interface with Project Team and other agreed stakeholders** - Act as the main point of contact for all queries and requests relating to the CDE system.
- ** Provide CDE training and maintain training log** - Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. Provide training and guidance of file naming protocols. Create and maintain training logs.
- ** Provide advanced training **- to super users and local administrators, covering advanced user and administrator CDE functionality.
- ** Maintain Container Configuration & Workflows** - Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
- ** Develop and Maintain User guides** - Prepare and update training packs, system user guides and quick reference sheets.
- ** Manage system compliance and provide compliance reports** - Undertake weekly compliance audits with regards to file naming, file storage locations, user access and provide reports to the head of WSO.
- ** Create new project set ups on CDE **- Create new project sites and assign users.
- ** Support** - Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.
- ** Maintain User Directories, IM Protocol and File naming protocol **- Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
- ** Respond to ad-hoc requests relating to document management/CDE** - Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.

**Qualifications**:

- Experienced Information Manager with 3+ years IM and/or Consultancy experience.
- Experience of a variety of different projects.
- Administrator level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley, ProjectWise.
- User level experience of at least one other CDE / EDMS or similar system.
- Advanced Microsoft Office skills.
- Excellent interpersonal skills, and the ability to communicate with people at all levels.
- Well organised and able to manage multiple requirements simultaneously.
- Must be able to manage priorities according to the demands of the project environment.
- Skilled in presenting to groups and delivering training in a variety of mediums.
- Set up and maintenance of workflows within a CDE / EDMS.
- Excellent presentation skills.

**Desirable Skills & Experience**
- Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
- Running stakeholder workshops.
- Process capture and mapping
- Use of advanced optional CDE / EDMS features, e.g. e-procurement

**Additional Information**:

- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._
- #LI-DW1_

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

  • Document Controller

    7 days ago

    Newcastle upon Tyne, United Kingdom Yolk Recruitment Ltd Full time

    Location: Newcastle upon Tyne - Sector: Engineering & Technical - Job type: Contract - Salary: £30 - £35 per hour - Contact: Jeffrey Barr - Job ref: BBBH32643_1683880148 - Published: 23 minutes ago - Duration: 12 months - Expiry date: 11 June 2023 - Start date: ASAP **Document Controller - £35 per hour inside ir35 - Remote working - 12 months - ASAP...

  • Document Controller

    7 days ago

    Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

    **Jackson Hogg is excited to be supporting a well established Manufacturing company in their search for a Document Controller.** **Title**: Document Controller **Reports to**:QHSE Manager **Purpose**:To accurately manage and safeguard documentation generated by the project/Production teams/operations, contractors and suppliers in support of the day-to-day...

  • Document Controller

    7 days ago

    Newcastle upon Tyne, United Kingdom Turner & Townsend Full time

    Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries...

  • Apprentice Document Controller

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Ramboll Group AS Full time

    Do you want to learn and take a detailed approach into supporting projects and managing documentation? Join our Business Support Shared Services Team as our new Apprentice Document Controller and work with us to close the gap to a sustainable future. As our new Apprentice Document Controller you will be fully supported as you study towards Level 3 in...

  • Administrator/ Document Controller

    7 days ago

    Newcastle upon Tyne, United Kingdom Rullion Full time

    England, Tyne and Wear, Newcastle upon Tyne Negotiable/Competitive Job Description Rullion are looking to recruit for one of our global leading Energy Clients for the following Role: Admnistrator - Ideally with Document Controller experience Newcastle Upon Tyne, UK NE6 2YL Inside IR35 Duration : 6 months initially Rate £12.50+ per hour. Full time...

  • Document Controller

    7 days ago

    Newcastle upon Tyne, United Kingdom Rullion Full time

    England, Tyne and Wear, Newcastle upon Tyne Negotiable/Competitive Job Description Rullion are looking to recruit for one of our global leading Energy Clients for the following Role: Admnistrator - Ideally with Document Controller experience Newcastle Upon Tyne, UK NE6 2YL Inside IR35 Duration : 6 months initially Rate £12.50+ per hour. ...

  • Document Control Manager/Information Manager

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Siemens Energy Full time

    Document Control Manager/Information Manager About the Role Location United Kingdom Newcastle up Tyne Newcastle upon Tyne Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy Limited Organization Grid Technologies Business Unit Grid Solutions Full / Part time Full-time Experience Level Experienced Professional A Snapshot of Your...

  • Document Sorter

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Apogee Corporation Limited Full time

    Hours: 9am – 5pm Monday to Thursday with a 4.30pm finish on FridayAre you ready to dive into the world of document preparation? Join us as a Document Preparation Specialist, where you'll be an essential cog in the wheel of our document management process. Your meticulous attention to detail and organisational skills will be put to the test as you get...

  • Document Sorter

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Apogee Corporation Limited Full time

    Hours: 9am – 5pm Monday to Thursday with a 4.30pm finish on FridayAre you ready to dive into the world of document preparation? Join us as a Document Preparation Specialist, where you'll be an essential cog in the wheel of our document management process. Your meticulous attention to detail and organisational skills will be put to the test as you get...

  • Document Controller

    2 weeks ago

    Kingston upon Hull, United Kingdom Bilfinger Full time

    **Document Controller** Location: Hull Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and...

  • Document Sorter

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Apogee Corporation Limited Full time

    Hours: 9am – 5pm Monday to Thursday with a 4.30pm finish on Friday Are you ready to dive into the world of document preparation? Join us as a Document Preparation Specialist, where you'll be an essential cog in the wheel of our document management process. Your meticulous attention to detail and organisational skills will be put to the test as you get...

  • Document Controller

    4 weeks ago

    Kingston upon Hull, United Kingdom Wood Full time

    An exciting opportunity has arisen for a dynamic and enthusiastic individual to join the Wood global family as a Document Controller. We are the leading provider of asset performance optimisation to the energy and industrial sectors, with unrivalled expertise across the asset life cycle. Wood is leading the way in Sustainability, Energy Transition and...

  • Lead Document Controller

    3 weeks ago

    Staines-upon-Thames, United Kingdom Wood PLC Full time

    JOB DESCRIPTIONWood is currently seeking a full-time Lead Document Controller to work on an innovative low carbon energy storage project.In this role you will Lead a small team of Document Controllers, prioritising and organising activities for the team and managing documents and maintaining records in line with project requirements and ensuring that all...

  • Document Management Controller

    4 days ago

    Gateshead, Tyne and Wear, United Kingdom Jackson Hogg Ltd Full time

    Responsibilities: * Responsible for the creation and control of pre-production documentation according to client specifications. * Working alongside the Contract Engineers to ensure documentation is submitted on time and to project requirements. * Creation, submission and control of Notifications of Inspection and sub-supplier documentation in line...

  • Document Controller

    7 days ago

    Gateshead, Tyne and Wear, United Kingdom Jackson Hogg Ltd Full time

    Responsibilities: Responsible for the creation and control of pre-production documentation according to client specifications.Working alongside the Contract Engineers to ensure documentation is submitted on time and to project requirements.Creation, submission and control of Notifications of Inspection and sub-supplier documentation in line with internal...

  • Quality Control Sorter

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Apogee Corporation Limited Full time

    Hours: 9am - 5pm Monday to Thursday with a 4.30pm finish on Friday Are you ready to dive into the world of document preparation? Join us as a Document Preparation Specialist, where you'll be an essential cog in the wheel of our document management process. Your meticulous attention to detail and organisational skills will be put to the test as you get...

  • Site Admin

    4 weeks ago

    Kingston upon Hull, United Kingdom Caval Full time

    **Location****: - Kingston Upon Hull, East Riding of Yorkshire, England**Salary****: - £18-£25 per hour**Contract****: - Contract- 19/02/2024The Company A specialist groundworks and engineering contractor based in North Yorkshire with over 30 years' industry experience. They work nationwide and have a vast portfolio of complex civil engineer and...

  • Stock Controller

    4 weeks ago

    Newcastle upon Tyne, United Kingdom BCA Full time

    **Are you looking for a Permanent Career in 2023?** **We are looking for reliable, passionate, and professional individuals who want to join the BCA family!** **Job Title: Stock Controller** **Location: BCA Newcastle** **Salary: £22,108 per annum** **Working Hours: 40 hours a week Monday to Friday 09:00-18:00** **Who are we?** We’re the biggest...

  • Credit Controller

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Reed Full time

    Reed Accountancy & Finance are delighted to be working with a well-established client in Newcastle city centre who are looking for an experienced Credit Controller to join their team on a full time, permanent basis. Working in a dynamic team, your main responsibilities will include: Responsible for chasing and collection of any overdue rent and...

  • Financial Controller

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Edward Reed Recruitment Ltd Full time

    Edward Reed are recruiting for a newly created Financial Controller position within a recently PE backed professional services firm. Operating globally with 60+ clients and 60+ team members across Europe, the US and Asia our client is a full-service content, digital marketing and design agency. Growing rapidly year on year, they pride themselves on their...