Team Administrator

3 weeks ago


Andover, United Kingdom Southern Health NHS Foundation Trust Full time

**The closing date is 23rd Jun 2024**

**Job summary**:
The Andover Community Mental Health Team is looking to recruit a full time Medical Secretary to join our friendly team. Based in the centre of Andover there is free on site parking and flexible working will be considered.

This is an exciting opportunity to join a fast paced and supportive friendly multi disciplinary team, providing a professional clerical support service to the team.

**Main duties, tasks & skills required**:
To administer new referrals to the team via ERS, to liaise with the individuals or their carers and send out appointments letters.

Coordinate and organise actions arising from correspondence and ensure prompt and efficient response, as required, by the medical staff. Coordination with other professionals, outside Agencies, legal staff, Trust staff etc and maintaining records.

Manage and prioritise own workload, arrange appointments, take, transcribe and type letters, arrange follow up actions as instructed, maintaining Consultant diaries to ensure a smooth and effective service, arranging for clinic lists to be available to reception staff before clinic commences and the retrieval of clinic lists at the end of the clinic, in line with the Trust key target timescales.

To provide a comprehensive, timely and accurate secretarial support to the Consultant Psychiatrists and Junior Doctors Medical Team. Ensuring confidentiality of patient records is maintained according to Data Protection and Caldicott Guardianship guidelines and sensitively when dealing with contentious and complex information, liaising with other departments.

Manage and prioritise own workload, arrange appointments, take, transcribe and type letters, arrange follow up actions as instructed, maintaining Consultant diaries to ensure a smooth and effective service, arranging for clinic lists to be available to reception staff before clinic commences.

**About us**:
Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

As a Trust, our footprint spans more than 200 sites across Hampshire, wholeheartedly committed to providing the best possible healthcare, reaching a range of diverse communities.
- We function as a unified team, placing patients and staff at the forefront of all our endeavours.
- Our 7,000+ workforce is skilled and diverse, with a deep commitment to ongoing staff development. We offer customised training, leadership pathways, and a plethora of career opportunities.
- We respect and listen to your thoughts, ideas, and concerns via well-established network of staff groups to increase awareness and appreciation of equality, diversity, and inclusion.

Building on all this, we are currently working closely with other local NHS Trusts to integrate all our collective community, mental health, and learning disability services across Hampshire and Isle of Wight. Our new organisation is set to launch in July 2024 and will incorporate Southern Health, Solent, Isle of Wight and Sussex Partnership Trusts.

While the new Trust will be substantially bigger, it will continue to cater to the unique needs of different communities, streamlining services and making healthcare across the county more accessible.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

**Job description**:
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working, all requests for flexible working options can be discussed as part of the interview process.

**Person specification**:
**Qualifications**:
**Essential**:
English GCSE or equivalent

NVQ Level 3 in Business Administration

Experience of using Microsoft Office to a competent standards

Experience of previous administration roles

**Disclosure and Barring Service Check**:
Noelle Fancy

**Pay scheme**:
Agenda for Change

**Band**:
Band 3

**Salary**:

- £22816.00 to £24336.00 Yearly
- **Contract**:
Permanent

**Working pattern**:
Full-Time

**Reference number**:
348-MNH-4974

**Job locations**:
68b Junction Road
68b Junction Road
Andover
Hampshire
SP10 3QX


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