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Administrator
3 weeks ago
JOB DESCRIPTION - ADMINISTRATOR
**Responsible to**: Business Finance Manager
Main purpose of the Job
The Administrator is responsible for helping to provide an efficient and accessible administration service to support the smooth running and effective management of the establishment. The Administrator will need to maintain a clear picture of the students and the service provided. The job requires both efficiency and well-developed personal skills.
By effectively carrying out this role, you will make a significant contribution to establishing and maintaining a well organised office, to building positive relationships and effective communications, and to providing a reliable, competent service both to the young people, employees and to people outside of the company.
**Responsibilities include**:
**Accounting**:
Tracking overall site spend and ensuring all spends are coded correctly
Purchasing using the prepayment card
Reconciliation of the pre payment card as required
Reconciliation of petty cash weekly ensuring the end of term all cash is accounted for and returned to the office
Weekly counting of petty cash and reconciliation
Assisting with payroll and being first port of call for staff queries as required
**Data Management**:
KPI’s - weekly
Behaviour watch
- KPI data
Updating and creating spread sheets as requested
**HR Administration**:
Maintain Staff records - ensure files are compliant with KCSIE guidelines
Interviewing and setting up interview packs for managers as requested
Ensuring offer documents are sent across to on boarding team alongside correct ID documents
Ensure Teacher checks are completed for new starters
Ensure LSA checks are completed for new starters
Support the on boarding team as required to chase references and start DBS
Send out DBS reminders to current staff monthly
Ensure leavers hand back keys, radios and other Cambian items on last day and conducting a face to face exit interview
Keep the SCR up to date
Manage Absence triggers and inform managers when staff have hit a trigger
Collect and record all Return to Work and Leave of Absence forms - ensuring payroll is up to date and trackers are up to date
Planning INSET days and organising training to be delivered
Organisation of on call rota’s and night visits
Photocopying and reprographics
Administration and production of regular management information
Support in the minute taking of meetings as requested
Update all information notice boards with relevant information
Health & Safety
Act as Fire Marshall
Act as a First Aider for the site
FURTHER INFORMATION
This job description is intended as a guide to the main responsibilities of the post and not an exhaustive list of duties and tasks. The post holder may be required to undertake other duties appropriate to his/her role, which are not listed above at the discretion of his/her manager. This job description may be amended from time to time after consultation with the post holder.
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