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Design Administrator

4 months ago

York, United Kingdom AmcoGiffen Full time

**Administrator (Design)**

**Rail & Civil Engineering**

**Location - York or Barnsley**

**An outstanding opportunity for a Design Administrator with Document Control responsibility, to join our team in the North / Eastern region based in either York or Barnsley offices, supporting the Engineering & Design Managers with day to day administration and document control tasks for a busy portfolio of rail infrastructure projects and maintenance works.**

**Business Unit**

AmcoGiffen’s track record of consistently delivering high quality and innovative solutions have led to our being entrusted with some of the UK’s most exciting and cutting edge infrastructure projects and long term infrastructure maintenance frameworks - cementing our position as contractor of choice in a growing number of areas. We are continuing to deliver high quality for our clients across the UK and have further secured a number of projects and long term Frameworks with key clients.

AmcoGiffen’s project and framework portfolio typically consists of Infrastructure and Capital Delivery projects, Asset Maintenance frameworks, maintenance and renewals of railway and environmental infrastructure including but not limited to; bridge re-construction/replacement, upgrades and refurbishments, station work (platforms etc.), access for all schemes, structures including overbridges and under bridges, tunnels and footbridges, embankments, flood and coastal risk management, mechanical and electrical engineering, fabrication etc. (not an exhaustive list of works/services).

**The Role**

The duties for this role involve working with the Engineering Managers and Design Managers in our portfolio of works, including; arranging meetings, producing minutes, compiling design packages, chasing documentation from designers / clients and uploading to EB document control system for the controlled transmission and receipt of all documentation to and from Network Rail.

Day to day responsibilities will typically include but not be limited to:

- Organisation of project / engineering associated documents.
- This post involves coordinating with the different departments within the organisation and ensuring that documents are kept in the right location and are accessible to all internal services.
- This role often involves working to strict deadlines and ensuring that all departments of the organisation are following the same procedures with regards to document control
- In ensuring that documents are in the right location, they are categorised according to the type of document with the help of the document controller. This involves checking and approving documents before they are filed and liaising with internal and external parties to ensure that documents contain correct and understandable information with regards to their categorisation
- Issuing of project documentation in line with Network Rail requirements for Project Wise & EB software.
- Collating information form site teams for timely submissions on a weekly basis.
- Update internal systems as required
- Perform general, internal administrative duties, including stationary ordering, copying drawings, copying CDs and general photocopying.
- Any other administrative duties as deemed appropriate by the region and line manager.

**Requirements**:

- Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
- Good attention to detail and a professional and confident telephone manner
- Excellent communication and interpersonal skills
- Confident decision maker and problem solver
- Good planning and organisational skills
- Ability to liaise with managers to resolve issues
- Work with mínimal supervision
- Efficient analysis and resolution of administration problems
- Demonstrate good reporting skills

**In return**
- Competitive annual salary negotiable dependant on experience
- 25 days holiday plus bank holidays (increasing with service)
- Company contributory Pension scheme
- Life Insurance
- Westfield Health Cash Plan & Westfield Rewards
- Generous Employee referral scheme
- Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
- Consistent learning opportunities
- A safe place to work
- Employee forum’s that provide a platform for having your voice heard

**Why AmcoGiffen?**

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, c