Business Support Assistant
6 months ago
**Business Services Assistant (PT) - (£21,825 - 23,825 FTE) Pro Rata**
20-25 hrs pw
26 days annual leave (one of which is allocated by the company between Christmas and New Year) - Pro-Rata
This role is Office-based with some flexibility
**Purpose of the Role**
As a Business Support Officer, you will play a pivotal role in ensuring the smooth and efficient operation of our business. You will be responsible for providing administrative, clerical, and logístical support to various departments across all site and (on occasion) senior management. This position requires a proactive, detail-oriented individual with excellent communication and multitasking skills.
**Duties Include**:
- Data Management
Processing referrals for all services and dealing with enquiries surrounding these
- Administrative Support
Maintaining the Business Services filing system for all property stock
- Logistical Support
Booking meeting rooms for internal and external customers and any necessary catering
Sourcing accommodation and sometimes travel for staff taking part in external training
- Communication and Coordination
Maintaining contracts/relationships with smaller contractors such as refuse/cleaning/stationery etc
Booking of meeting/training rooms for internal and external customers
Liaising with colleagues based on other sites
- Office Management
Ordering stationery/first aid supplies/sundries
Possible travel to other sites for pick-up/drop-off of items etc
Other admin duties as specified by Business Services Manager. This list is not exhaustive.
**Person Specification**
- Previous Admin role (essential)
- Knowledge of MS Package (essential)
- Attention to detail
- Adaptability and willingness to learn
- Ability to maintain confidentiality and handle sensitive information
- Ability to work on your own initiative and take a proactive approach (Essential)
- Customer Service Skills (Essential)
Specific duties and responsibilities may evolve and change over time to align with the needs of the organisation
**Benefits**:
- Mileage paid at 45p per mile and Expenses
- 26 days + 8 BH (Pro rata - One annual leave is allocated by the company between Christmas and new year)
- Early finish on Fridays
- Casual Dress
- Free Parking
- Free Tea and Coffee
- Westfield Employee Assistance
- Paid breaks
**Job Type**: Part-time
Expected hours: 20 - 25 per week
Work Location: In person
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