Centre Administrator

5 months ago


East London, United Kingdom Queen Mary University of London Full time

**About the Role**

As an experienced administrator, you will be required to assist with efficient day-to-day operations for the Centre for Public Health and Policy. You will provide administrative support to the Centre Lead, Centre Manager and other assigned members of staff in their execution of Centre-related activities.

**About You**

You will have substantial experience in a similar administrative role in a fast-paced environment, with the ability to work both independently and as part of a team. The post requires a person with a proven ability to manage multiple deadlines and use tact and discretion where required.

To work a member of the Institute’s administrative team, being mutually supportive and covering duties as necessary during colleagues absences and at times of additional pressure, as directed.

**Main duties and responsibilities**

**General activities**
- To support the Centre Manager in managing the day to day running of the Centre, taking responsibility for management taks or projects as directed.
- To deputise for the Centre Manager in their absence, including advising Centre staff on HR and financial procedures.
- To act as the main administrative point of contact for the Centre, both internall and externally.
- To respond to routine correspondence.
- To ensure confidential records are maintained according to University regulations and kept up to date.

**Administrative activities**
- To provide administrative support to the Centre Manager, Centre Lead and senior staff in the centre.
- To act as secretary to Centre meetings, including booking rooms, preparing agendas, circulating papers and taking minutes.
- To provide administrative support for the Centre’s allocation of teaching quotas and obligations.
- To provide support for workshops and seminars, including organising hospitality as required.
- To organise national and international travel and accommodation for Centre staff as directed by the Centre Manager.
- Collating information and writing material for newsletters, brochures and for the website and intranet to communicate key information.

**Finance**
- To assist the Centre Manager with monitoring financial activities within the Centre, (dealing with financial transactions, including issuing/paying invoices).
- To administer statements of University Purchasing Cards within the Centre, processing and veriting expense claims, raising purchase orders and ensuring this is delivered in line with the University’s financial regulations.
- To ensure adequate office supplies including liaision with suppliers and the central Purchasing Office to ensure cost-effectiveness, and to keep budgetary control of associated finances, including processing payments, maintaining accurate financial records and monitoring telephone and postal expenditure.

**Human Resources**
- To manage visiting workers and honorary staff paperwork, ensuring records in relation to these are maintained.
- Responsible for coordinating temporary contracts and extensions to fixed term contracts via the QMUL electronic recruitment system.
- To assist with recruitment interview arrangements.
- Coordinating post-offer HR process, e.g. setting up offer page and passport/visa verification.
- To assist the Centre Manager with monitoring sickeness absence and annual leave arrangements for staff within the centre.
- To update the University Staff Directory with Centre’s staff information.
- To maintain a list of Centre staff trained in interviewing skills and ensure staff who may need to interview to attend relevant training.

**Health and Safety**
- To act as the Centre Health and Safety Officer, ensuring that regular monitoring of office areas is carried out in liaision with the Institute Health and Safety Coordinator.

**Work Placements**
- To liaise with the Director’s Office with regards to the Institute’s work placement scheme.

**Citizenship**
- The Faculty of Medicine and Dentistry is committed to an action plan that supports the cultivation of a diverse and nurturing staff and student community, at the heart of which sits the commitment to equality of opportunity and equity in our processes and structures. It is the expectation of all staff that they undertake citizenship responsibilities within the Faculty.
- As part of the appraisal and probation process, your line manager will discuss the expectations of you to lead or participate in citizenship projects/initiatives as set out in the Faculty’s EDI Strategy. These responsibilities will be commensurate with the seniority of the role and the expertise and experience of the individual.

**Experience/Knowledge**
- Substantial experience in a similar administrative role
- Experience of planning and progressing work activities
- Experience of servicing a committee
- Experience of working in Higher Education or the NHS
- Experience of financial and other record keeping
- Experience of HR and recruitment procedures

**Skills/Abilities**
- Ability to prioritis



  • London, Greater London, United Kingdom Upton Lane Medical Centre Full time

    Job SummaryThis role is for a part-time Medical Centre Administrator to work at a busy GP practice in Forest Gate.Desirable but not essential: knowledge of EMIS.The successful candidate will be responsible for undertaking administrative duties and providing general support to the multidisciplinary team.Main Duties of the JobYour role will include:Receiving,...


  • London, Greater London, United Kingdom Brandon Centre Full time

    About the RoleWe are seeking a highly organized and communicative Receptionist to join our team at the Brandon Centre. As a key member of our front desk team, you will be responsible for providing exceptional customer service to our clients and visitors.Key ResponsibilitiesGreet clients and visitors in a courteous and friendly manner.Deal with face-to-face,...

  • Centre Administrator

    1 month ago


    London, Greater London, United Kingdom LANGTON N4P Full time

    We are seeking a highly organized and detail-oriented Centre Administrator to join our team at Langton N4P. The successful candidate will be responsible for ensuring the smooth running of our conference/meeting hire/booking, office, updating records and IT issues, storage facilities, and general office administration.The ideal candidate will have experience...

  • Centre Administrator

    4 weeks ago


    London, Greater London, United Kingdom Hays Specialist Recruitment Full time

    Your new role at a reputable Russell Group University involves providing administrative and secretarial support to the Centre Lead and Deputy Centre Lead, Laboratory or Centre Manager, and other assigned staff members. This includes helping to organise the diary, ensuring priorities are responded to first, and reminders of appointments and deadlines.Key...


  • London, Greater London, United Kingdom THE RUSSIAN LANGUAGE CENTRE Full time

    About the RoleThis is an exciting opportunity to join The Russian Language Centre as a key member of our admin team. As the School Administrator, you will be responsible for the day-to-day running of the school, including organisating teacher schedules and room bookings, managing a busy school office, providing support to students and managing teacher...


  • London, United Kingdom Southbank Centre Full time

    **We are looking for an Administrator to join our Creative Engagement team on a full-time, permanent basis.** **About the role and the team**: The role sits within the Creative Engagement (CE) team which aims to find new and creative ways for schools, communities and individuals to engage with the Southbank Centres artistic programme, collections and...


  • London, United Kingdom Veesupportservices Ltd Full time

    Job Overview: **Duties**: 1. To take responsibility for promoting and safeguarding the welfare of children and young persons who you come into contact with. 2. To be the first point of contact for all visitors to the centre, providing information or referring to the appropriate member of staff. 3. To provide word-processing skills for the production of...


  • London, Greater London, United Kingdom BSC Education Limited Full time

    Centre AdministrationWe are seeking a highly organised and efficient Centre Administrator to support the smooth operation of our Young Learner Centres. This role involves creating and sharing weekly rotas, producing bedding lists, planning excursions, taking minutes, managing email inboxes, delivering check-in/out services, and ensuring airport transfers are...


  • London, United Kingdom Southbank Centre Full time

    **We are looking for a Arts Administration and Rentals Assistant to join our Arts Planning and Producing team on a full time, permanent basis.** **About the role and the team**: The Arts Rentals, Partnerships and Administration team look after a broad range of responsibilities within the Arts Planning & Producing department, focusing on income-generation...

  • HR Administrator

    1 month ago


    East Liverpool, Ohio, United Kingdom The Walton Centre NHS Foundation Trust Full time

    This is an exciting opportunity to work in a small HR team at The Walton Centre NHS Foundation Trust, covering a 12-month period. The role involves providing administrative support to the HR function, including the end-to-end recruitment process, processing contractual changes, and expenses administration.Main Responsibilities:Carry out the recruitment...


  • London, United Kingdom UCL Eastman Dental Institute Full time

    About the role The two Centre Research Administrators play a pivotal role in supporting the Centre Manager in delivering operational administrative assistance to scientists and their laboratory research teams within the UK DRI at UCL. This varied and exciting role encompasses a range of responsibilities which support the efficient functioning of the...


  • London, Greater London, United Kingdom Pearson Full time

    Pearson VUE is a leading provider of computer-based testing solutions, delivering over 15 million exams annually in various industries. We are seeking a skilled Test Centre Administrator to join our team in Southwark, UK.As a Test Centre Administrator, you will be responsible for ensuring the smooth delivery of exams and providing exceptional customer...


  • London, United Kingdom Step Ahead Full time

    **Centre Administrator - Part time** Pay Rate: £20.74 per hour Location: London/Hybrid Part-time role (18.25 hours per week) with minimum 40% on site. Required to be on campus on Mondays during teaching weeks **The job role**: The Centre Administrator role supports the day-to-day operations of the LTCC (London Taught Course Centre) aimed at facilitating...

  • Administrative Officer

    5 months ago


    London, United Kingdom The Africa Centre Full time

    **Operations/ Administration Officer** Wednesday to Friday 22.5 hours/ week (9.30am to 6pm) £15/hour **THE ROLE - Operations/ Administration Officer** **Reporting to - Finance & Operations Manager** Working to set key performance indicators, objectives this role will be a key member of staff, providing support across the range of Africa Centre...


  • London, Greater London, United Kingdom Centre People Full time

    Centre People is seeking an Administrative Support Specialist to join their team in West Drayton. The successful candidate will be responsible for providing administrative support to the Head Office functions, ensuring effective day-to-day operations and producing reports as required.Key Responsibilities:Creating end-of-month reports using Microsoft Excel,...

  • Administrative Officer

    5 months ago


    London, United Kingdom London Iryo Centre Full time

    **London Iryo Centre ロンドン医療センター** London Iryo Centre is a leading healthcare institution located in the heart of London, UK. Founded with a mission to provide comprehensive and compassionate medical care to Japanese population in the UK. London Iryo Centre is dedicated to improving the health and well-being of its patients through...


  • London, United Kingdom Cardinal Hume Centre Full time

    **JOB TITLE**:CENTRAL SERVICES ADMINISTRATOR** **Contract: Permanent PART-TIME, 25 hours** **Work Patten: 11am-5pm Monday-Friday** **Salary: £19,642 (£27,500 FTE)** **BACKGROUND**: **The Cardinal Hume Centre works to prevent and tackle youth and family homelessness, we**: - ** Provide a home to 39 young people**: - ** Offer support to local children...


  • London, Greater London, United Kingdom Centre People Full time

    Centre People, an international freight forward shipping company based in the UK, is seeking a highly skilled Administrative Support Professional to join their office.The successful candidate will be responsible for assisting the Head Office functions in an effective manner and producing reports as required.Job Details:


  • London, United Kingdom QA Limited Full time

    Vacancy details **Talent pool**: - Operations - Customer Service**Title**: - Training Centre Administrator**Contract type**: - QA Ltd Permanent**Job advert**: **The role: Training Centre Administrator** **Location: London International House (Next to the Tower of London)** **On-site, Monday to Friday 8.00am to 5.00pm** **Contract: Full time, 40 hrs...


  • London, United Kingdom QA Limited Full time

    Vacancy details **Talent pool**: - Operations - Customer Service**Title**: - Training Centre Administrator**Contract type**: - QA Ltd Permanent**Job advert**: **The role: Training Centre Administrator** **Location: London International House (Next to the Tower of London)** **On-site, Monday to Friday 8.00am to 5.00pm** **Contract: Full time, 40 hrs...