Immunisation Admin Coordinator

The purpose of the Immunisation Admin Coordinator is to provide support and leadership to the Flu Programme and all personnel in their locality, acting as the first port of call for all queries and any issues which need resolving under indirect supervision of the Immunisation Nurse Lead/Operations Managers

The Immunisation Admin Coordinator will have effective line management for staff within their locality, working closely with and supporting the Clinical Lead/Operations Manager during the Flu Programme.

You will provide direct support to the Immunisation Nurse Lead to ensure that immunisation programmes:

- meet the needs of all eligible people;
- are provided to the highest levels of quality, safety and efficiency;
- meet minimum standards and strive for excellence;
- ensure equity of access and uptake.

In collaboration with the Operations Managers you will implement plans to support the delivery of the Immunisation programme. You will be expected to be responsible for a defined locality and act as the key liaison person. This will require you to undertake all clerical and administration duties applicable to the Immunisation Service and work collaboratively with the Nursing Immunisation Team to meet the needs of the service, following policy and procedures.

**Operational Duties**
- In collaboration with the Operations Manager you will implement plans to deliver the Immunisation programme;
- To lead and manage the clerical and administration duties of the immunisation team to ensure a high standard of service;
- To ensure/participate in the recruitment, selection, induction, training and ongoing performance management of members of the immunisation team;
- Receive, assist and direct parents and carers in accessing the appropriate information or guidance they require. Resolve queries/problems from schools, parents, carers and associated staff;
- Supervise and coordinate staff in the locality, make sure staff are supported appropriately to ensure the locality is effective, providing practical help in solving day to day issues;
- Maintain school and staff rotas to ensure capacity and geographical spread across the locality;
- Coordinate the consent form process: co-ordinate staff for drop-off and collection from schools, and Triage;
- Coordinate the data entry process following vaccination sessions and the process for informing GPs and other relevant parties in line with contractual obligations;
- Control resources and vaccinations within agreed hours and provide weekly updates on the management of the locality to the Operations Manager and other relevant parties;
- Ensure maintenance of the Cold Chain is adhered to throughout the process within the locality;
- Attend Flu Group Meetings, Head Teacher meetings and similar events within the locality;
- Be part of the “surge” capacity when required e.g. catch up campaigns.

**Communication and key working relationships**
- Support the Immunisation Nurse Lead and Operations Manager to ensure that all elements of the immunisation programme for which you have responsibility are properly commissioned in your locality;
- Establish and maintain effective lines of communication with the team, delegate and distribute work and monitor the activities of the team;
- Work closely with and support Immunisation Coordinators in other localities as appropriate;
- Support the preparation and delivery of immunisation reports to other relevant stakeholders;
- Communicate effectively with parents, carers and teachers, recognising the needs for alternative methods of communication;
- To represent IntraHealth in a manner befitting the image of the organisation.

**Immunisation Coordination**
- Coordinate the delivery of the Immunisation Programme at a local level and provide leadership and support to achieve high uptake rates;
- Develop, agree, implement and adjust staff activities as needed to ensure administrative responsibilities are met, monitoring quality and throughput of work to meet deadlines and standards;
- Authorised signatory for locality timesheets, expense and mileage claims;
- Line manage the administration team within the area of responsibility, delegating work responsibilities;
- Ensure levels of basic stock are available at all times and take responsibility for ordering vaccinations and any other stock needed for vaccination sessions;
- Develop and maintain relationships with all relevant stakeholders to ensure seamless programme delivery;
- Coordinate equipment and resources effectively to reduce waste and promote cost efficiency;
- Ensure the collation and analysis of information on the consents and immunisation uptake in the locality is current and accurate;
- Monitor uptake and identify inequalities in immunisation programme uptake within the locality, and work with the Operations Manager to develop and implement plans to reduce inequalities and ensure that the population have access to high quality immunisation programmes.

**Information Process and Qu