Fleet Coordinator

5 months ago

Bristol, United Kingdom Fareshare South West Full time

**Job title**: Fleet Coordinator

**Salary**:£23-25,000 per annum

**Contract type**:Permanent

**Terms**: 25 days Holiday (exc. Bank Holidays), 5% pension contribution

**Hours**: 37.5 hours per week (operating hours between 7.30am - 5pm depending on shift pattern, opportunity for evening or weekend work)

**Location**: Bristol with occasional travel in the south west region

Do you care about doing something worthwhile with your working day? Are you passionate about supporting people at work and beyond? At FareShare South West, you can make a real difference to the one million people in the south west who are going hungry.

We are the region’s largest food charity. We join the dots between food waste and hunger, transforming an environmental problem into social good.

Working mainly from Bristol, the Fleet Coordinator is fundamental to our operations. The right person will combine a love of vehicles, logistics and a passion for reducing food waste. In return, you will be part of an inclusive and friendly team in a small but fast-growing charity doing impactful and rewarding work.

FareShare South West (FSSW) is part of the national FareShare UK (FSUK) network of surplus food redistribution charities. We fight food poverty by tackling food waste. We source quality surplus food - from food retailers, manufacturers, and suppliers - engaging volunteers to redistribute to local charities and community groups that provide meals to vulnerable people (individuals who are homeless, unemployed, socially isolated, recovering from addictions, etc.). Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly, and keyworkers.

**Purpose of the role**:
Our Fleet Coordinator will work with our warehouse teams and the wider FSSW team to keep the wheels turning so we can deliver much needed food to frontline organisations. They will operate across the West of England, Devon and Cornwall to support the smooth running and upkeep of our fleet of vehicles and ensure mínimal disruption on our operations. This role involves coordinating the servicing, maintenance, and repairs of vehicles, administrative duties and delivering change projects to ensure the continuous improvement of our fleet management. Our small fleet currently includes 13 vans, one car, one 7.5t truck, 4 forklift trucks and multiple pump trucks, distributed between Bristol, Exeter and Plymouth. This role will be working with and alongside a diverse group of volunteers, in particular working with volunteer driving crews to provide training and support.

**Duties & Responsibilities**:
**Fleet Coordination**

Vehicle Servicing, Maintenance and Repairs
- Liaise with external and internal contractors to arrange breakdown support, MOTs, services and repairs.
- Develop relationships with contractors to build a list of trusted companies.
- Triage and identify vehicle issues, then work with external contractors to resolve them.
- Coordinate and undertake vehicle movements between sites and garages.
- Carry out analysis of the fleet and its equipment including weekly vehicles checks and performing basic maintenance duties e.g. tyre pressures and topping up of vehicle fluids.
- Be the point of contact for external service providers such as leasing companies, insurers, fuel card companies and breakdown cover providers.

Administrative duties
- Manage our vehicle accessories and consumables.
- Keep accurate records relating to the fleet and our drivers (repair log, vehicle checks, driving licence checks and incident forms)
- Download of tachograph data for analysis
- Manage CAZ payments.
- Administer insurance policy changes and claims involving our fleet and/or third parties.

Drivers and processes
- Gather and report on appropriate metrics to monitor the health of the fleet.
- Propose and deliver continuous improvement projects for the fleet.
- Register and onboard new drivers by delivering volunteer and staff driving assessments and agency driver inductions.
- Support and develop the volunteer driving crews.
- Model and promote best practice in all van duties.
- Work with the volunteer recruitment team to identify driver shortfalls and support recruitment of drivers.
- Work with temporary staffing companies to arrange short term hire drivers when needed.

**Compliance and Health & Safety**
- Support the Warehouse Managers to ensure compliance with relevant food hygiene, health & safety and other standards applicable to FareShare vehicles and operations.
- Undertake relevant training in food hygiene and health & safety as required.
- Work with the Head of Compliance and wider FSSW team to ensure continuous improvement and high levels of compliance for the fleet of vans.

**General**
- Support and enable volunteers.
- Be willing to receive and engage positively with any visitors to the warehouse.
- Carry out any other duties that may reasonably be required

  • Fleet Coordinator

    4 months ago

    Bristol, United Kingdom Omni RMS Full time

    **Fleet Coordinator** **Bristol** **Permanent** As Fleet Coordinator with our client, you will manage daily defects using the R2C Fleet management software, prioritising repairs to ensure timely completion. You will liaise with service providers to ensure that work is running to schedule and being completed within agreed timescales. Additionally, you...

  • Fleet Operations Coordinator

    1 week ago

    Bristol, Bristol, United Kingdom TH CONSULTANTS RECRUITMENT SPECIALISTS LIMITED Full time

    As a key member of our team at TH Consultants Recruitment Specialists Limited, we are seeking a proactive and experienced Fleet Administrator to support our busy team in managing vehicle fleets, reporting directly to the General Manager.Key Responsibilities:Manage day-to-day fleet operations, including vehicle leasing, servicing, and hire...

  • Fleet Operations Coordinator

    2 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    2 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Coordinator

    2 months ago

    Bristol, United Kingdom Reed Full time

    Reed have partnered with a dynamic, family-run business based in Warmley, South Glos, to support with recruiting for a Fleet & Compliance Coordinator on a full time, permanent basis. You will oversee the day-to-day management of fleet and ensure compliance with health and safety regulations. This pivotal role involves coordinating services, MOTs, repairs,...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    2 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the maintenance of our fleet of vehicles, including scheduling and tracking...

  • Fleet Operations Coordinator

    2 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the maintenance of our fleet of vehicles, including scheduling and tracking...

  • Fleet Operations Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Babcock International Group Full time

    Company Overview:Babcock International Group is committed to fostering a secure and efficient environment, collaborating with our workforce to make a significant impact. Joining our team means you will play a vital role as a Fleet Operations Coordinator.Position Summary:In the capacity of a Fleet Operations Coordinator, you will be pivotal in assisting the...

  • Fleet Operations Coordinator

    2 months ago

    Bristol, Bristol, United Kingdom Babcock International Group Full time

    Company Overview:Babcock International Group is committed to fostering a secure and efficient environment, collaborating with our workforce to make a significant impact. Joining our team means you will play a vital role as a Fleet Operations Coordinator.Position Summary:In the capacity of a Fleet Operations Coordinator, you will be pivotal in assisting the...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator RoleWe are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Müller UK & Ireland. As a key member of our Fleet Department, you will play a crucial role in ensuring the smooth operation of our vehicle fleet.Key Responsibilities:Coordinate the maintenance of vehicles, including scheduling and tracking...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator RoleWe are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Müller UK & Ireland. As a key member of our Fleet Department, you will play a crucial role in ensuring the smooth operation of our vehicle fleet.Key Responsibilities:Coordinate the maintenance of vehicles, including scheduling and tracking...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...

  • Fleet Operations Coordinator

    4 weeks ago

    Bristol, Bristol, United Kingdom Müller Full time

    Fleet Administrator Job DescriptionMüller UK & Ireland is a leading dairy company with a strong presence in the UK market. We are currently seeking a highly organized and detail-oriented Fleet Administrator to join our team at our Bristol Depot.Key Responsibilities:Coordinate the administration of the Fleet Department, ensuring seamless communication with...