Activity & Administration Coordinator

1 day ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

Are you enthusiastic and conscientious? Do you take pride in your work? Do you work well in a team but can also work autonomously? Do you want to make a difference to our staff, out patients and the local community?

If these words describe you, then you could be just the person we're looking for.

We have a exciting new opportunity for someone like to you join our new team at The Secret Garden in the grounds of the Glenfield Hospital.

In this new and exciting role you will carry out a wide variety of administration duties including the coordination of planned activities and social events and as such the successful applicant will need good IT and communication skills and have the ability to work on their own initiative and to tight deadlines.


The role of Activity and Administration Coordinator is to support the Secret Garden Project Lead to design, develop and deliver person-centred health and wellbeing activity programmes and social events for people of all ages including those with disabilities.

The fundamental purpose of The Secret Garden Project is to enhance health and wellbeing of our patients, their families, staff who care for our patients, visitors and the wider community.

As part of the overall Secret Garden Delivery Plan, activity programmes and social events will be delivered to a varied mix of people including those with disabilities, with the objective of improving the health and wellbeing of participants and to provide opportunities for social interaction.

To deliver the objectives of the Delivery Plan, the post holder will provide excellent administration and coordination support to the Secret Garden Project Lead and Horticultural Therapist ensuring all activity programmes and social events are delivered both effectively and efficiently

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust (leicestershospitals.nhs.uk)
- the coordination of person-centered horticultural activity programmes for people of all ages including those with disabilities
- to liaise with internal and external statutory and voluntary services to provide a multidisciplinary, person-centered approach to health and wellbeing activity programmes
- the maintaining of the Secret Garden events diary and providing support when required to ensure all events run smoothly
- to ensure all invoices are raised in a timely manner ensuring all monies owed to the Trust are fully recovered
- the completion and recording of Risk Assessments and site inductions for activities carried out in the Secret Garden where applicable
- the maintenance of relevant records and databases, site Health & Safety folders etc.
- to carry out an evaluation assessment and to produce an evaluation report for each activity programme delivered
- to maintain and monitor the project asset list and PMM schedule, raising repairs when required
- to provide general administration support to the wider Secret Garden team when required
- to supervise volunteers allocated to activity programmes when required
- to promote gardening and horticulture to the general public.

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