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People & Culture Coordinator

5 months ago

London, United Kingdom Huckletree Full time

**We have an exciting opportunity for a **Community Manager **to join our team at Huckletree, Dublin.**

**About Us**

Huckletree is a workspace accelerator group and ecosystem builder, supporting 3000+ members within the most exciting startups, scaleups and corporates across the UK and Ireland. Our members come together to work, collaborate, exchange ideas and build their next venture.

We believe you can’t change the world alone, which is why we’re on a mission to help the most innovative companies, from startup right the way through to multi-national enterprise, take leaps and do braver work together. We're more committed than ever to create the space and environment for teams to work, grow their venture, collaborate together and pioneer whatever comes next.

We build curated workspace ecosystems for the most innovative businesses across the UK and Ireland. By bringing together a hand-picked community of experts and advisors, we support our members' growth and help them make the greatest possible impact in their industry.

**The Role**

As our **People & Culture Coordinator** you'll be responsible for providing essential administrative support and assist in various People functions. You'll play a crucial role in ensuring the smooth and efficient operation of People processes, contributing to the overall success of the organisations People initiatives.

Your primary purpose is to assist in the coordination and execution of People activities, including recruitment, onboarding, employee relations, benefits administration, and People record management. You'll help foster a positive work environment, promote employee engagement, and ensure compliance. Confidentiality and discretion are paramount in handling sensitive employee information.

**Key Responsibilities**
- Maintain accurate and up-to-date payroll sheets and records, ensuring compliance with relevant regulations and payroll deadlines
- Assist in the administration of compensation & benefits programmes, including tracking and updating employee information, benefits enrolment, and liaising with relevant suppliers
- Prepare and distribute employment contracts and offer letters, ensuring accuracy and compliance with any company policies and legal requirements
- Provide day-to-day guidance to employees and management on HR policies and practices, as well as IT query support alongside external partner, as needed
- Manage employee reference process and provide timely responses to reference requests
- Prepare and analyse data reports related to HR and Talent metrics
- Ensure compliance with all required training programmes and assist in enrolling employees in training courses, tracking completion and maintaining training records
- Maintain the training calendar and assist with the coordination and planning of training events to support employee development
- Support the coordination and planning of culture calendar and team events, fostering a positive and inclusive work environment
- Support end of year and performance review process
- Assist in developing and executing internal communications and values communications plans, ensuring consistent messaging and employee engagement
- Maintain accurate personnel files and update employee information in the People database, ensuring data integrity and confidentiality
- Assist in managing invoices related to People & Culture team programmes and initiatives, ensuring accuracy and timely payment
- Champion our core values and foster a diverse and inclusive culture, promoting a positive and supportive work environment
- Provide support to employee relations as required

**About You**
- You’re passionate, detail-oriented and you thrive in a fast-paced and dynamic environment
- You’re dedicated to supporting the overall success of the People department and are excited to contribute to the growth and development of our team members
- You understand the importance of handling sensitive employee information with the highest level of trust and discretion
- You possess excellent organisational skills and can effectively manage multiple tasks and priorities
- You’re a strong communicator with excellent interpersonal skills, allowing you to build meaningful relationships with all team members
- You have a genuine passion for creating exceptional employee experiences. You understand the importance of fostering a positive work environment, promoting engagement, and supporting employee wellbeing
- You have a growth mindset and are eager to expand your knowledge and skills. You’re open to learning new HR practices and staying up to day with industry trends

**Requirements**:

- Previous experience within an HR role beneficial
- Basic understanding of HR principles and practices, with a willingness to learn and develop in the field
- Ability to handle sensitive employee information with the utmost trust and discretion, maintaining strict confidentiality
- Experience in administrative tasks, such as data entry, maintai