Project Support Officer

2 weeks ago

London, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 330006**Salary**:

- £25,976 - £34,453**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Science**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

LocationAbout the job

**Job summary**:
At United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences, and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.

As Project Support Officer, you will be required to work across one or more projects providing a co-ordination and support function to project teams and project managers within the Health Equity & Clinical Governance Directorate.

**Location**

**Role available at all core and scientific locations**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Full Time, Part Time, Job Share, Flexible Working

**Job description**:
**Responsibilities section**:
The job holder will be required to carry out the following responsibilities, activities and duties:
**Specific project delivery duties**
- Provide administrative support to the Programme Manager and project team members
- Act as first point of call for project queries, responding appropriately to simple queries and escalating more complex queries to the appropriate manager
- Maintain databases and systems to support the running of the programme
- Ensure provision of high-quality support services including the preparation and dissemination of agendas, minutes, ensuring actions are adequately captured and followed up
- Undertake surveys and analysis relating to projects
- Proofread reports and documents ensuring that high quality outputs are delivered
- Analyse reports results, providing advice and guidance

**Stakeholder engagement responsibilities**:

- Maintain stakeholder relationships at all levels
- Work collaboratively with project team members and others to maintain good working relations
- Organise meetings, including sourcing venues and coordinating requirements and attendees

**Line management/matrix management**
- Support team members adequately to enable them to focus on the delivery of projects and programmes

**Quality improvement**
- Support quality improvement of products and services
- Work to policies and procedures
- Responsible for making all financial purchase orders
- Responsible for inputting financial information into the organisation’s finance systems and for tracking payments and receipts

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**_ Please see the attached job description for a full list of responsibilities_**

**Person specification**:
**Essential Criteria**:
**Essential**
- Well-developed communication skills that result in effective communication with various project teams members and partners
- Experience of working in a changing environment
- Working knowledge of Microsoft Office with intermediate keyboard skills
- Able to operate on own initiative, to plan and to organise own workload, with an excellent attention to detail and an ability to prioritise work with tight deadlines
- Ability to work with complex information, comparing and contrasting options
- An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

***Desirable**
- First level Project Management Qualification (e.g. Prince2 Foundation)
- Experience of co-ordinating multiple projects / programmes
- Well-developed written and oral communication skills
- An interest and enthusiasm for public health issues

**_
Please see the attached job description for a full list of essential/desirable criteria_**

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERV

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