Property Information and Records Officer

4 weeks ago


Yate, United Kingdom South Gloucestershire Council Full time

**How you'll make a difference**

The Property Business Support team is key to ensuring the division is operating to Property Council Plan priorities and is made up of staff specialising in project management, data management, business intelligence, finance, customer services, climate and procurement.

In the role you will assist with the maintenance and development of the Asset Management systems, including system maintenance, develop, and produce reports and provide technical and CAD support to the wider business.

**What will you be doing?**
- You will assist the Programme Manager with the operation of the Property Asset Management system around Asbestos, Condition, Terrier, Valuations, Sufficiency, Suitability, Responsive and Planned Property Maintenance Services, Service Contracts, the raising of Works Orders and Project Monitoring.
- In the role you be responsible for the management and production of floor and site plans for all relevant properties held on the Asset Management system and assist with sites visits, property referencing and building measurement when required.
- Supporting the Programme Manager you will deliver, a high-quality programme of staff training in the use of the Asset Management system and also design and maintain system user manuals to ensure procedures are properly documented and understood by users.
- You will assist the Programme Manager in the formulation, operation, and maintenance of the system's security and back up procedures and develop working practices and procedures for the Division utilising integrated modern technology to improve service provision.
- On a daily basis you will provide first-line software support and technical advice to the users of the system, working with system suppliers and the Council's IT division to implement upgrades, fault diagnosis and reporting and produce performance management reports.
- We are working a Hybrid working model, being a mix of home working and office working, as the business need dictates.

**What we need from you**
- It is essential that you have experience of working in a Property related role.
- You must have experience in data management and is essential that you have experience of using CAD and MapInfo and the interpretation of legal documents within a property related field.
- You will have considerable experience in the operation of multi-user computer databases with a sound record of achievement in IT development and systems implementation.
- We require you to have proven skills in Microsoft Office products and in particular a detailed knowledge of Microsoft Access and Excel
- Able to communicate clearly and effectively orally and in writing and be self-motivated and work under minimum supervision to tight deadlines.
- It is desirable that you hold a Property qualification or experience of dealing with property transactions such as wayleaves and easements and experience of operating a Property Terrier System.

**How a career at South Gloucestershire Council is different**
- We know our team work best when they have balance in their lives, and we offer genuine flexibility to help them achieve that work/life balance.
- We value our staff as individuals, investing in their careers and we are recognised for the quality, breadth and depth of our training and development offer, which helps make the greatest long-term difference in work.

Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work, and learn here.
- We're building and shaping communities which people are proud of
- We're working with the most vulnerable in our community to help them achieve what they want in life
- We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.

**We’re making a difference, be part of it**

**Salary**:£32,020 - £34,723

**Hours per week**:37

**Vacancy type**: Permanent

**Location**:Yate

**Team**:Property Services

**Advertising End Date**:26 Apr 2023


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