Business Administrator

5 months ago

Shaftesbury, United Kingdom Ministry of Justice Full time

Salary
- £25,752 - £27,116 Pro-rata

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- South West

City/Town
- Shaftesbury

Building/Site
- HMYOI GUYS MARSH SHAFTSBURY, SP7 0AH

Grade
- AO

Organisation Grade for HMPPS
- Band 3

Post Type
- Permanent

Working Pattern
- Part Time, Flexible Working

Role Type
- Administration / Corporate Support

Will the successful applicant have line manager responsibilities?
- No

Job description

**Overview of the job**

This is an administrative job in an establishment.

**Summary**

The job holder will provide administrative support to the Safer Custody team maintaining administration systems within specified timescales for the establishment.

This is a rotational, non-operational job with no line management responsibilities.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Collate, update and maintain information on Assessment, Care in Custody & Teamwork (ACCT) and violence reduction.
- Co-ordinate and arrange ACCT reviews and inform key stakeholders of current trends in self-harm and violent incidents.
- Follow up on information provided by Security Information Reports (SIRs), UK Borders paperwork and anti-bullying paperwork.
- Create manual and electronic files for each prisoner on arrival and maintain relevant systems.
- Record and report all incidents of self-harm/threats of self
- harm and any acts of violence, informing relevant stakeholders.
- Report serious incidents of violence, self-harm and suicide attempts to Duty Governor on day of incident.

Undertake other administrative tasks including:

- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions on to the finance database and process requisitions for defined area of work.
- Co-ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales)
Welsh.

**Behaviours**
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Additional Information

**Working Arrangements & Further Information**

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

**Benefits**

**Annual Leave**
- The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

**Bank, Public and Privilege Holidays**

**Pension**
- The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

**Work Life Balance**

**Season Ticket Advance**

**Childcare Vouchers**

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

**Training**

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes
- There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
- All staff receive security and diversity training and an individ

  • Business Administrator

    5 months ago

    Shaftesbury, United Kingdom Ministry of Justice Full time

    Salary 1 - £25,752 - £27,116 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South West City/Town 1 - Shaftesbury Building/Site 1 - HMYOI Guys Marsh, SP7 0AH Grade 1 - AO Organisation Grade for HMPPS 1 - Band 3 Post Type 1 - Permanent Working Pattern 1 - Full Time, Flexible Working Role Type 1 - Administration /...

  • Business Administrator

    5 months ago

    Shaftesbury, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 358286**Salary**: - £25,752 - £27,116- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Part-time**Number of...

  • Data Administrator

    5 months ago

    Shaftesbury, United Kingdom Change Grow Live Full time

    Overview: **Change Grow Live** are a charity dedicated to the belief that we can make a difference to our Service Users lives, offering support and respect in a safe environment, treating each user as an individual and working with them to find the right treatment and care options. We have an exciting opportunity for an **Data** **Administrator **to join...

  • Administration Officer

    4 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.Key Responsibilities:Provide administrative support to the Facilities...

  • Administration Officer

    4 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.Key Responsibilities:Provide administrative support to the Facilities...

  • Administration Officer

    3 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of the Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.Key Responsibilities:Provide administrative support to the Facilities...

  • Administration Officer

    3 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of the Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.Key Responsibilities:Provide administrative support to the Facilities...

  • Administration Officer

    1 week ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    About the RoleWe are seeking a skilled Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.As a Administration Officer, you will work closely with experienced and passionate colleagues to create...

  • Administration Officer

    4 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.About the RoleThis is an exciting opportunity to work in a dynamic and...

  • Administration Officer

    4 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job Title: Administration OfficerWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.About the RoleThis is an exciting opportunity to work in a dynamic and...

  • Office Administrator

    5 months ago

    Shaftesbury, United Kingdom Yellowstone Environmental Solutions Ltd Full time

    **Office Administrator** Yellowstone Environmental Solutions are looking to employ an Office Administrator to work within their busy Waste Management Site based at Shaftesbury. You will be working as part of a team but also individually when tasked. **Duties include**: - Supporting the Operations Team with General & Operational Administrative tasks. -...

  • Business Administrator: Employment, Id and Banking

    5 months ago

    Shaftesbury, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 351835**Salary**: - £25,752 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs...

  • Administration Officer

    3 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    About the RoleWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a key member of our Facilities Maintenance Team, you will play a vital role in ensuring the smooth and safe operation of the prison.Key ResponsibilitiesProviding administrative support to the teamUsing a variety of IT systems,...

  • Administrator

    5 months ago

    Shaftesbury, United Kingdom Marvel Bookkeeping Ltd Full time

    Marvel Bookkeeping Ltd is expanding, and we are seeking a skilled Administrator to help us achieve our goal of being the premier Bookkeeping service in Dorset. We are a fun company to work for, with marvel-lous benefits and a very friendly team. **Role Overview & Key Responsibilities**: - Perform general clerical duties, including photocopying, scanning,...

  • HR & Recruitment Administrator

    5 months ago

    Shaftesbury, United Kingdom Cameron James Full time

    We are working with an established and growing food production business, and they are recruiting for a HR & Recruitment Administrator to join the business. **This role is for a 1-year fixed contract to start ASAP.** Reporting into the HR Lead and working as part of a team of 3, the role will have responsibility for managing all areas of generalist HR and...

  • Office Administrator

    5 months ago

    Shaftesbury, United Kingdom Hub Accountants Full time

    Hub Chartered Accountants helps clients realise their business vision with astute commercial, accounting & tax know-how, delivered in a pro-active and trustworthy manner. We are now seeking a flexible individual to work for a few hours a day to join and support our busy team in Shaftesbury. This role will require great IT skills, great communications skills...

  • Administrative Assistant

    5 months ago

    Shaftesbury, United Kingdom Essential Employment Full time

    **Administrative Assistant needed to work in Shaftesbury Paying £10.43 per hr ref 5231636** **Full time hours on a temporary basis** This role will involve: - Undertaking clerical and secretarial duties which may include word processing, arranging meetings, minute-taking, diary management, handling telephone calls and/or attending to visitors - Support...

  • Administrative Support Specialist

    2 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job SummaryWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. As a Administration Officer, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all...

  • Facilities Maintenance Administrator

    2 weeks ago

    Shaftesbury, Dorset, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Job DescriptionWe are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. Our team is committed to creating a safe and nurturing environment, and we are looking for a skilled individual to support us in this mission.Key ResponsibilitiesProvide administrative support to the Facilities Maintenance TeamAssist...

  • Administration Officer

    5 months ago

    Shaftesbury, United Kingdom Gov Facility Services Ltd (GFSL) Full time

    Location: HMP Guys Marsh, Guy's Marsh, Shaftesbury SP7 0AH Salary: £26, per annum + benefits Contract: Permanent, full time, 39 hours per week, Monday to Friday We are seeking an experienced Administrator to join our team at HMP Guys Marsh, a category C adult male prison. Join a team that is more than just a group of colleagues – we work Monday to Friday...