Executive Assistant

2 weeks ago

Beckenham, United Kingdom NHS Professionals Full time

**Job Title**:Executive Assistant

**Trust Location**:South London & Maudsley NHS Foundation Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then South London & Maudsley NHS Foundation Trust is the place for you

**About the Trust**

At South London and Maudsley NHS Foundation Trust we provide the widest range of NHS mental health services in the UK. We also provide substance misuse services for people who are addicted to drugs and alcohol.

Our staff serve a local population of nearly two million people. We have more than 230 services including inpatient wards, outpatient, and community services. We provide inpatient care for over 5,000 people each year and we treat more than 45,000 patients in the community in Lambeth, Southwark, Lewisham, and Croydon.

As well as serving the communities of south London, we provide more than 50 specialist services for children and adults across the UK and beyond.

**What you’ll be responsible for**:

- To provide high level administration and diary management support to the Deputy Director and the Associate Medical Directors for Croydon, as well as supporting the wider Croydon pathway including Heads of Profession and General Managers.
- Management and monitoring of annual leave, sickness, fire training and appraisals for the Deputy Director’s direct reports.
- Organising all aspects relating to the recruitment of staff including the completion of ECFs, advertising vacancies internally and externally and co-ordinating the interview process.
- To provide a front of house service for the senior management offices, including managing the supplies ordering process, as well as general housekeeping.
- To support the administration team in ensuring that all admin and office process documents, structure charts and contact lists are maintained and that they are communicated throughout the Directorate as appropriate.
- To prepare agendas and disseminate papers ahead of Directorate meetings and to minute a number of these meetings. To take appropriate follow up actions as required.

**You’ll learn the following whilst working at the trust**:

- An in depth understanding of the roles and responsibilities involved in working within the NHS.
- Knowledge of the systems used, to effectively complete your role to the highest standard at all times.
- A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

**You’ll have the following skills/experience**:

- Educated to degree level (or equivalent)
- Extensive administration experience
- Minute taking experience
- Previous NHS experience
- Excellent keyboard & IT skills
- Excellent communication skills (written and verbal)
- Microsoft Office package knowledge e.g., Outlook, Word, Excel

**As a member of NHS Professionals, you have fantastic benefits**:

- **Competitive pay rates-** work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

**Job Types**: Full-time, Temporary contract

**Salary**: £14.92 per hour

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have senior level secretarial and administration experience? Do you have experience of complex diary management, organising meetings?

Work Location: One location

Reference ID: 62218

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