Operations Coordinator

4 weeks ago

Chessington, United Kingdom Aztec Event Services Full time

Founded in 1989, Aztec has established an enviable reputation in live events, providing technical production and creative services to all types of indoor events. We are an international business with operations in both the UK, serving events in northern Europe, and in Spain serving events in southern Europe. We really “get” technology and use that knowledge not only to enhance the Client experience but to continually review and improve every aspect of our business. We believe in our people and give them the freedom to make informed decisions. Social and environmental responsibility is ingrained into our mindset and underpins everything we do.

**Job Purpose**

Ensuring every job has the appropriate resource is a critical aspect of this role. The Operations Coordinator must ensure the quantity, quality and appropriate skill sets are sourced in order to guarantee every aspect of a job is delivered in an excellent manner. Ultimately, success will be judged by our ability to deliver events to a consistently high standard.

Along with working closely with Aztec's technical team, establishing and building freelancer relationships will be an essential part of the Operation Coordinator’s role.

**Responsibilities**
- You will contribute to the day to day planning of Aztec’s field operations
- You will manage technician scheduling by reviewing upcoming events and employee holidays
- You will review and order additional technical resources to fulfil job requirements
- You will provide technicians, freelancers and crew with necessary information to carry out jobs
- You will maintain Aztec’s database of freelancers
- You will administer freelancer purchase orders and send out show schedules to technical teams
- After each event you will produce a written report for future reference with particular emphasis on any issues or areas for improvement
- On a more strategic level, you will work with senior management and other colleagues to find new and better ways of working smarter and more efficiently

**About you**
- The ability to develop relationships with Aztec’s field teams and freelancers
- Very strong admin skills with a keen eye for detail
- Some audio-visual knowledge would be useful, although not essential
- Exceptional written and verbal communications
- First class interpersonal skills and the ability to negotiate
- A good level of numeracy
- Very good all-round end-user IT skills

If the above sounds like you, then we would love to hear from you

The business mainly provides services to trade exhibitions which generally take place on weekdays. There is a degree of flexibility regarding working hours, as well as an understanding that this is not a 9-5 job.

In terms of work location, the nature of this role requires a high degree of collaboration with colleagues in different departments so it will be performed exclusively in the office. There will be little opportunity for working from home.

Benefits include private medical insurance, season ticket loans & free railcard, flexible working hours, development and training, Bike2Work scheme and contributory pension scheme.

**"Diversity is the art of thinking independently together." Malcom Forbes**

**Job Types**: Full-time, Permanent

**Salary**: Up to £25,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- CHESSINGTON, KT9 1TQ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- operational scheduling: 2 years (required)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: One location

Reference ID: Ops Coordinator

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