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Team Assistant
2 weeks ago
**Role Purpose**
To provide comprehensive administrative support to various teams in the Aberdeen office to ensure that their needs and clients’ needs are met at all times.
This is a fixed term contract role to cover maternity leave. It is part time (21 hours per week) which can either be worked over 3 or 5 days. If 3 days, these would ideally be Weds - Friday.
**Key Responsibilities**
- Support key teams in our Aberdeen office predominantly working with the Advisory & Transaction (A&T), Rating and Property Management team.
- Support the A&T Senior Director with all administrative duties.
- Diary management for team members, specifically Directors and Senior Directors, liaising professionally with clients and stake holders.
- Create brochures, presentations and other marketing materials in line with CBRE branding.
- Organise and record staff expenses when required
- Book travel and accommodation throughout the UK and occasionally international
- Prepare Microsoft Word reports and PowerPoint presentations to a high standard
- Assist with job management including maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)
- Use PeopleSoft (CBRE’s finance system) to raise invoices, register new projects and raise expense claims
- Carry out Anti-money laundering checks for new clients with the help of the compliance team
- Preparation, collation and formatting of reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.
- Help cover other teams when secretaries are out of the office or workload is heavy
- Assisting with the organisation of both client and staff entertaining
- Ensuring a smooth running of day to day business
- Telephone answering and dealing with property enquiries
**Person Specification/Requirements**
- Excellent organisational skills and attention to detail
- A team player, possess a desire to collaborate with other secretaries and work to benefit the business
- Good interpersonal skills with a professional attitude
- Ability to prioritise and act on own initiative
- Able to work to deadlines and have a flexible approach
- Ability to work autonomously and proactively
- Confident communicator
- Good writing skills
- Good IT skills (Word, Excel, MS Outlook, Power Point and PDF editing).
- Can be trusted to be discrete with confidential information relating to both projects and the team members
**Job Types**: Part-time, Fixed term contract
**Salary**: £25,000.00 per year
Expected hours: 21 per week
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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