Project Team Assistant

4 weeks ago


Aberdeen, United Kingdom PD&MS Group Full time

**About The Role**:
PD&MS Group have a great opportunity for a Project Team Assistant to join our progressive projects team based in Aberdeen on a full time employee basis.

Role is required to assist the Project Manager with the smooth day to day running of the project department.

Duties
- Arrange meetings, including booking meeting rooms and arranging conference calls
- Prepare/update presentations, reports, spreadsheets, letters as requested
- Prepare and maintain team organisation charts
- Minute taking when required
- Liaise with the Logistics team to arrange company travel and accommodations as required in accordance with Company policy and procedure
- Liaise with HR for Visa requests in accordance with Company policy and procedure
- Liaise with HR for any new starts or leavers, ensuring discussion with Project Manager to allocate desk space for new staff
- Responsible for ensuring the team distribution list remains up to date
- Manage team queries surrounding purchase orders and invoices
- Mail collection from Reception and distribution to the team
- Provide data support by keeping registers and action trackers up to date
- General day to day administration duties for the Project Manager and team
- Adhoc administration support to other areas of the business as and when required including Reception cover
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the Company Integrated Management System
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate and promote PD&MS QHSE principles and lead by example
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties, in particular, risk assessment and control, reliability and failure prevention necessary to ensure the safe design, provision and use of tools, equipment and systems
- Demonstrate and promote PD&MS values and lead by example

**About You**:
This position would be well suited to an individual with good administrative and time management skills who ideally has previous experience in a similar role.
- Demonstrable administration experience
- Excellent written and spoken English

**About Us**:
Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.

In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is underpinned by our safety message “without compromise to safety or quality”, safety and quality do not stand alone as company values because they are integrated into everything we do.



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