Science Operations Administrator

3 weeks ago


Camden, United Kingdom The Francis Crick Institute Full time

**The Science Operations Administrator role**:
As our **Science Operations Administrator, **you will play a key role in supporting the needs of the science at the Crick. As part of a team, you will be working closely with other Administrators and the wider Service Delivery Team to providecomprehensive administrative support to the science across the Institute.

The role will be pivotal in ensuring all scientists, and science related teams, at the Crick have administrative support. You will report to the Senior Administrator and provide general administrative support to a number of groups as well as specialist supportwhen necessary.

**Responsibilities of our Science Operations Administrator**:
These include but are not limited to:

- Providing general administrative support to all laboratory-based staff
- First point of contact for queries from laboratory-based staff and answering queries in a timely manner
- Arranging internal and external meetings (including seminars, laboratory meetings, special interest group meetings, ad hoc meetings) book meeting rooms and equipment, produce visitor itineraries and arrange reimbursements as appropriate
- Arranging UK and overseas travel and accommodation and produce concise travel itineraries for Group Leaders and their visitors
- Managing travel and expense claims according to agreed policies; process, log and track expense claims
- Delivering an admin/floor induction for new staff to the Institute liaising with managers of the laboratories
- Proactively supporting the Laboratory Heads with recruitment related tasks such as organising interviews and ensuring all recruitment documents are completed appropriately and sent to HR
- Monitoring the end dates of visiting scientists, providing the HR team with details of all starters, leavers and extensions within set deadlines
- Contributing to the review and continuing improvement of team working practices and processes
- Supporting the Service Delivery team with reconciliation of receipts and invoices
- Ordering goods and escalating to the Finance and Procurement team when required

**Skills and experience we are looking for in our Science Operations Administrator**:
**Essential**
- Previous administrative experience including complex diary management
- Proven experience of providing high level administrative support to a team of people
- Excellent IT skills and experience with Microsoft Office
- Excellent interpersonal skills with the ability to build rapport with a wide cross-section of people and maintain good working relationships
- Ability to deal with sensitive information in a confidential manner
- Well organised with a strong ability to prioritise and deliver to deadlines
- Ability to show initiative and management of own workload
- Strong problem-solving skills with excellent attention to detail

**Desirable**:

- Previous experience of working in an academic or research environment

**Closing date**: 6th January 2023, 23.59

If you feel you have the skills and experience to become our **Science Operations Administrator,**please click ‘apply’ today, we’d love to hear from you



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