Administrator, CEO's Office

3 weeks ago


Camden, United Kingdom GradBay Full time

**Company Description** The Royal Opera House aims to enrich people's lives and continues to lead the way in opera, ballet, music and dance both live on stage and through multiple digital platforms, from live streaming to worldwide cinema screenings. It seeks to be accessible andengaging, to develop audiences across the UK and to break new ground in the presentation of lyric theatre.

**Job Description** Overall Purpose of the Job:

- To provide full administrative support for the Chief Executive’s Office
- To project manage and administer the Chief Executive’s entertaining and advocacy events
- To draft reports and presentations and undertake research as required for the Chief Executive

Background:

- The Chief Executive’s Office provides support for the Chief Executive, Alex Beard, including the management of key Board and Executive meetings, and maintaining positive relationships with key stakeholders and funders
- The Office develops and monitors the Royal Opera House business plan and supports specific areas of strategy and policy

Key Accountabilities:
In liaison with the Head of the Chief Executive’s Office:

- Provide comprehensive administrative support to the Chief Executive’s Office
- Project manage and administer entertaining and advocacy events, such as extending hospitality at performances in the Director’s Box; making all arrangements; tracking engagement and keeping records; liaising and communicating with the wider organisationto maximise benefit
- Assist with administration related to the Board of Trustees, Executive Team and other formal meetings as required, and making arrangements for away days
- Draft the Chief Executive’s report for the Board of Trustees, including drafting sections of the report, and gathering, collating and editing content from other departments
- Draft the Chief Executive’s speeches and presentations, undertaking research as required
- Assist the Head of the CEO Office to convene a network of assistants and administrators across the organization
- Any other duties as required

**Who Fits The Bill**:

- trong organisational and administrative skills, with a high level of accuracy and attention to detail.
- Flexibility and adaptability, with the capacity to work under pressure and manage a busy and varied workload with high productivity.
- Confidence in the use of IT systems to improve efficiency.
- Strong communication skills with a high standard of written and verbal English.
- Excellent people and relationship building skills, with the ability to operate successfully with people at all levels.

Other Essential Skills, Knowledge and Experience:

- Very competent Microsoft Office user, with self-sufficient office skills.
- Strong time management skills with ability to prioritise and meet deadlines.
- Ability to take responsibility and make informed decisions under pressure.
- Good judgement and able to request information when needed.
- Good project coordination skills, able to maintain a project plan and see throughsmall projects to completion.
- A proactive approach, with the ability to work without supervision and to take initiative as appropriate.
- Ability to maintain discretion and confidentiality at all times.
- Commitment to delivering a high standard of work.
- A highly professional approach.
- Well-developed diplomacy skills.
- A team player with a positive outlook and strong work ethic.

Desirable Skills, Knowledge and Experience:

- Experience of Microsoft SharePoint.
- Interest in the arts, culture or creative industries.
- Experience of event planning



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