Facilities Coordinator

3 weeks ago

London, United Kingdom Genius Sports Full time

**A bit about us**

Do you want to join one of the world's fastest growing sports technology companies?

Genius Sports is at the epicentre of the global network connecting sports, brands and fans through official live data. Our mission is simple. We champion a more sustainable sports data ecosystem that benefits all parties.

We're looking for enthusiastic and ambitious people to join our talented team.

If you see yourself becoming part of a global family building the future of sports entertainment together, then come and grow with us.

We put trust in our people to deliver the difference for our clients around the world. It's why many of the world's largest leagues & federations such as the NFL, English Premier League, FIBA and NCAA choose to work with Genius Sports.

**The Role**

This role is a demanding and multifaceted position that requires managing a wide range of responsibilities related to office management and project coordination. You will work closely with various teams and stakeholders to ensure the smooth functioning of daily operations, as well as the timely delivery of projects.

As an essential member of the team, you will be expected to contribute to the development and implementation of workplace procedures and tools that align with the strategic goals and objectives of the organization. This will involve managing budgets and resources allocated to facilities management, while also fostering positive relationships with key stakeholders such as vendors and suppliers.

Your role will be critical in ensuring that the office operates effectively and efficiently, and that projects are completed successfully. You will need to stay up-to-date with the latest trends and best practices in office management, and continually seek to improve processes and procedures. Overall, this role requires a high level of organizational skills, attention to detail, and the ability to work collaboratively with others.

**Main Responsibilities**

**Manage Office** Operations**:you will have a critical role in maintaining the smooth and efficient operations of our premises. This includes managing refurbishments, maintenance, and workplace design elements to ensure that our facilities are functional and meet the needs of our teams. Additionally, you will be responsible for maintaining positive relationships with building managers and landlords across all UK Genius locations, including Manchester.

In addition to managing the physical aspects of the office, you will also be responsible for providing day-to-day support to the teams. This includes registering visitors and ensuring that they are welcomed to the premises, as well as booking meeting rooms to ensure that everyone has access to the space they need.

**Safety and Security**:you will assist the Operations Manager with Health and Safety compliance. Additionally, you will champion the protection of Group staff, brand, and products, ensuring that the office is always secure and compliant with data protection or other standards.

**Administrative Support**: as the first point of contact for visitors, you will take charge of the front-of-house operations, ensuring that the highest levels of hospitality, efficiency, and experience curation are maintained. This will include overseeing essential services such as reception, administration, security, events, maintenance, mail, archiving, cleaning, catering, exhibitions/tradeshows, trash disposal, and recycling.

**Onboarding/Offboarding**: you will ensure that the process of welcoming all UK new starters runs smoothly, working with the People Team to integrate new colleagues into the local offices culture, organise events, and inductions. You will also ensure that all practical equipment is set up and paperwork is accessible for a smooth and enjoyable first few weeks.

**Events and engagement**:You will ideate and execute company events, managing budgets, multiple production, and supplier relationships from concept through to delivery, ranging from small celebratory lunches to world-class parties. You will also oversee the local corporate sports and wellness programme, offerings, and new initiatives.

**Ad hoc projects**:Finally, you will own and deliver ad hoc requests or projects from Business Operations or other teams.

Overall, this role requires a high level of organisation, attention to detail, and the ability to work collaboratively with others, ensuring that the office operates effectively and efficiently, while providing an excellent experience for internal and external visitors.

**_ Note: _**_These responsibilities extend to our other UK office in Manchester. Travel to Manchester will be mínimal as most of the requirements can be managed remotely._**

**Required Skills**:

- Experience in Facilities, Office Management, or Event Management
- High organisational skills
- ensuring the smooth and efficient functioning of daily activities within the workplace. Ability to adeptly juggle various tasks and respons

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