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Project Administrator

4 months ago

SouthendonSea, United Kingdom United Careers Full time

United Careers are recruiting for a specialist furniture manufacturer based in Southend, Essex.

They are looking for a Project Administrator to work at their head office and at other company locations throughout the United Kingdom.

General;
- Project Administrators - are expected to attend site if necessary, as required by their PM and to be mostly office based (WFH not permissible). Reports to Project Manager.
- To facilitate the completion of projects in a timely and cost-effective manner
- Ensure all deadlines are met
- Work closely with the Production Planner to ensure smooth running of all projects
- Take joint responsibility with other management towards multi-level quality assurance/inspection standards.
- To use and update the Project Tracker daily working closely with the Project Team to always ensure completeness - to be treated as a live document
- Liaise with the Finance team and Purchasing manager in relation to budgets and finances
- Act in a pro-active way to cut costs by: 1. Find better prices than those on your budget. 2. Ensure that any items are contra or backcharged where relevant
- Receive the hand-over in full from the sales team - accepting the hand-over if all information is present. If the hand-over is incomplete, return to sales team for review.
- Create hard copy files for Installation teams, production, office - per project
- Order/Book installation teams via the Installation Manager
- Order/Book transportation & any other 'non-production’ necessities - using Sage PO system
- Ensure all deadlines are met, ensuring all orders are placed and confirmed in time to meet the lead times required
- In the event of client dissatisfaction/complaint, ensure that an active approach is taken to investigate, resolve and report to all parties involved.
- Always ensuring that things are dealt with in a timely manner and that the client is always fully aware.
- Attend Project Meetings when scheduled & fully prepare any information that will be needed.
- ISO9001 - assist the company to complete all tasks required. Maintain the Complaints Log/Comments Log efficiently.

Communication;
- Ensure that nothing is left in an ambiguous or 'open-ended’ conclusion
- Constant and effective communication with clients, suppliers, production, sales to ensure a transparent and efficient company process

Team / Organisational Work;
- To ensure confidentiality on all appropriate matters, and recognise that any breach of this confidentiality will be treated seriously
- To ensure that all work is to the highest quality whilst complying with all company standards
- To foster a 'can do’ culture by actively seeking solutions to problems
- To foster a good working relationship with all whom the job interacts
- To be responsible for conforming to the policies and procedures as set out in the staff handbook, including health & safety requirements and attending courses as directed
- To attend staff meetings as required

Personal Development;
- To identify own on-going educational needs and discuss with your Line Manager
- To be prepared to develop skills that are required to meet the demands of the role as it evolves over time
- To always conduct yourself in a professional manner
- To carry out all aspects of your role positively and with enthusiasm

Process;
- Read, Understand & Carry out the tasks as per the Company’s Process Document

Hours: 08:00-17:00 (approx) Days: Mon-Fri