Personal Assistant to CEO

2 weeks ago

London, United Kingdom ITV Jobs Full time

**PA/Team Assistant, Woo**

**Permanent**

**Office Location: London**

**ABOUT WOO**

Woo is a first-of-its-kind, feelgood media platform and marketplace, on a mission to turn generation anxious into generation zen. Brought to you by ITV, we make wellness discoverable, aspirational and culturally relevant - through the lens of entertainment, products and storytelling.

We engage our audience with their passion points - music, fashion, activism and culture - all through a wellness lens. We take unconventional practices that are designed to improve the human experience, align them with cultural icons and deliver them in a way that feels desirable and relatable. Documentaries, reality series, endorphin-releasing videos, audio and beyond.

**THE ROLE**

We need an administrative superstar who is keen to work in a fast-paced, creative, start-up environment. With a growing team and big plans for 2023 we want someone who isn’t afraid to roll up their sleeves and collaborate. We imagine this person to be the glue that holds Woo together operationally, from supporting the CEO & MD, ordering pizza for socials and meetings, or working with the leadership team on various research & administrative tasks.
- Provide administrative support to the CEO and key members of the management team including prepping meetings, running errands, sending packages, etc
- Support HODs with everything from research to admin (pending capacity)
- Be exceptional at creating decks with precision and attention to detail
- Work with finance to register suppliers, generate POs and managing the processing of invoices
- Work with HR to manage new starters, vacant roles and job descriptions
- Proactively manage professional calendars, prepping for meetings in advance and long-term calendar planning
- Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organising catering, providing conference call details, taking notes, and welcoming external guests
- Ensure priorities are managed; daily and long-term requests are addressed
- Manage and submit monthly expense reports
- Day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, etc

**MINIMUM CRITERIA**
- Prior experience providing administrative support to Senior Management in a fast paced environment ideally within an agency or start-up/scale-up environment
- Intermediate skills in Microsoft Word, PowerPoint, Excel, Keynote, Google Calendar
- Ability to handle multiple priorities at once, manage time effectively, and maintain composure in a fast paced environment

**KEY CRITERIA**
- Must be a highly organised, solutions-driven with impeccable attention to detail
- Positive, intuitive/proactive, and collaborative team player
- Excellent verbal and written communication skills
- Superior judgement and discretion

We want to be the most flexible employer in Media. We offer Smart working and we will support you and provide you the right environment and work/ life balance

We reach millions of people everyday, that’s why having diverse talents and being an organisation where colleagues feel included is crucial to us. We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do.

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