Executive Assistant to The CEO

2 weeks ago


Leamington Spa, United Kingdom WCG Full time

**Protection of Children and Young Persons**

**Background to the Post**

The purpose of the role is to provide first class professional, comprehensive and strategic executive support to the CEO of Warwickshire College Group to ensure delivery of the college objectives.

The post-holder is required to effectively manage the day-to-day operation of the Executive Office. Managing a demanding Executive Office requires skill, flexibility and discretion, specifically when handling information which is sensitive and confidential in nature. The post
- holder will provide an essential interface and conduit for communication between the CEO with internal stakeholders and effectively manage and maintain key external stakeholder relationships on a local, regional and national level.

The post-holder will be based in the Executive Office, Royal Leamington Spa College (WCG does offer Hybrid working) and will report directly to the CEO. The post-holder is required to work closely with the Clerk to the Corporation to ensure effective linkage and communication between governance and management and discharge of responsibilities.

**Duties and Responsibilities**
- Provide professional, comprehensive and strategic executive support to the Group Principal & Chief Executive to ensure the delivery of college objectives.
- Efficiently and effectively manage the day-to-day operation of the Executive Office, including line management of a Personal Assistant to Members of the Senior Leadership Team.
- Maintain a professional interface with key external stakeholders, including Ministers, MPs LEPs, Local Authorities, Funding Agencies and the wider political landscape on a local, regional and national basis, demonstrating an ability to adapt and respond appropriately to the diverse nature and level of contacts.
- Support the CEO in a wide range of settings internal and external to WCG
- Proactively manage the CEO’s electronic calendar, mailbox and operational obligations.
- Develop an awareness of the external operating environment and maintain an external perspective in support of the CEO.
- Work effectively with the Senior Leadership team, College Management team, Governors and President
- Work closely with the Clerk of the Governing Body to support governance of the College and discharge of responsibilities ensuring that:

- Communication and the relationship between the Governing Body and the Group Principal & Chief Executive is clear and consistent
- High quality Board reports and presentations are submitted within agreed timescales
- Confidentiality is maintained at all times
- Ensure effective management of the Executive Office Budget and proactively seek opportunities to reduce costs.
- Facilitate staff engagement and culture change by supporting the CEO with the production of key messages to staff and other stakeholders. Assist where necessary in the arrangement of staff meetings which suit the needs of the SLT and staff at all of the Colleges and are responsive to any feedback received. Ensure that the CEO is aware of relevant requests from staff, and vice versa, by managing an even flow of information in an appropriate manner.
- Proactively seek opportunities to facilitate engagement with students and student-led activities through interactive involvement with the Student Parliament and Council, ensuring that the views of the CEO are heard and engagement is managed accordingly.
- Proactively organise and contribute to the production of speeches, presentations and papers etc., as appropriate, to the receiving audience, i.e. Ministerial visits, staff meetings, events, graduations etc.
- Accompany and represent the CEO externally as appropriate.

**In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.**

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

**Health and Safety**

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.

**Safeguarding**

Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.

**Annual Leave**

The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years’ service, pro rata per annum plus 8 statutory days (Public & bank Holidays) and College closure days (all pro rata for part time posts).

**Hours of Work**

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 37 hours per week.

**Place of work**

The principal place of work will be the College’s premises based at our Royal Leamington Spa Centre. However, the post holder may be required to w


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